Finance Manager - Pacific Diagnostics Ltd

This is a key supporting role to the Group CFO and the Country Manager on all Country Finance related functions.

The role ensures development of relevant financial information, and timely financial budgeting and planning and financial reporting for key stakeholders as well as assist the country manager in managing and controlling the organization’s financial processes, making the necessary changes to upgrade and improve process, policies or procedures.

The role also ensures alignment with the mission, core values, partnership policies and strategies; accountability and compliance with applicable legal, governmental and regulatory requirements.

KEY TASKS EXPECTED OUTCOMES

General:

• Implement agreed business strategies.
• Support stakeholders on country level, particularly local MT members
• Manage problem resolution and/or escalation processes within area of responsibility
• Liaise with Country manager as host for all support requirements

Business Planning

• Assist in the preparation of the yearly budget & quarterly forecasts
• Assist with cash flow analysis and monitoring
• Support the country manager with monitoring and implementation of pricing and mix changes to achieve profitability targets

Leadership

• Provide leadership and be a role model to all members of the country team.
• Provide professional and managerial leadership as delegated by the country manager.

Financial Reporting

• Have all financial reporting done in an effective, efficient and timely manner
• Complete all internal reporting requirements
• Prepare monthly reports requested by the various divisions
• Preparation and completion of general ledger and balance sheet reconciliations
• Managing and balancing of inter-company accounts
• Management of multi-currency processes, including foreign exchange transactions and hedging
• Report to group management when requested.
• Completion of external reporting (when required)
• Prepare adequate analysis on current business performance.
• Thorough and detailed expense analysis
• Analysis of actual results to forecast and plan
• Margin analysis / Business analysis
• Product profitability
• Calculation of provisions

Accounts Payables Management

• Developing and maintaining relationships with suppliers and budget holders
• Ensuring all payments and payment runs are carried out correctly
• Reviewing the aged creditor's reports and reconciliations and resolving outstanding issues
• Reviewing P & L before month end to ensure costs are accounted for correctly
• Assist with the execution of procurement processes and systems
• Elaborate on financial calculations/solutions which support the business needs.
• Support the business by preparing new proposals / out of the box thinking / new ways of working.

Tax Reporting

• Monitoring and managing the country tax reporting deadlines
• Ensure all tax provisions are done on time
• Highlight where we are exposed with the respective tax authorities

Accounts Receivables Management

• Monitoring the AR levels and liaising with the sales team and credit controllers on collection efforts
• Monitoring and managing the AR provisions
• Monitoring and implementation of new client on boarding processes

Inventory

• Monitoring and managing the inventory levels
• Monitor slow moving and short expiry items and liaise with sales team on sales efforts

Treasury

• Monitoring and managing the organisation's bank relationships and liquidity management
• Managing foreign currency exposure and foreign currency payments
• Analyzing various scenarios and risks and reporting to management
• Forecasting of medium and long- term funding and hedging requirements (if applicable)
• Daily cash management
• Country debt facilities management
• Interest rate risk management and development of risk mitigation strategies
• Foreign exchange risk management and development of foreign exchange risk mitigation strategies

Team Management

• Lead change and innovation that promotes service improvement.
• Manage the teams’ resource allocation of space, people, and finances within budgeted parameters.
• Recruiting, developing and retaining staff with a focus on high performance individuals.
• Develop a communication and alignment process to ensure all staff are clear of their roles and deliverables.
• Develop and maintain effective team processes for communication, constructive debate, conflict resolution, identifying innovation opportunities and joint problem solving.
• Utilize expert financial knowledge and skills to assist staff working with complex issues.
• Assist staff to resolve ethical and professional issues.
• Establish standards of financial and accounting practice/protocols/policies.
• Participate in the recruitment and selection of staff as required and develop a comprehensive induction plan.
• Co-ordinate timely and effective performance management of staff.
• Ensure Individual Development Plans are developed and implemented for all direct reports.
• Facilitate regular team meetings.

Process Management

• Ensures organisation financial controls are appropriate and operate efficiently
• Manages year and Annual report processes, including liaison with external and internal auditors
• Manages all recommendations from auditors and ensure all agreed recommendations are implemented in a timely manner
• Safeguard that processes / procedures are strictly adhered to
• Focuses on harmonization and implementation of processes and procedures in line with Group requirements.
• Internal controls SOX & IFRS
• Assist with internal/external audit

Key Performance Indicators

• Accounts Payables performance.
• Cash flow planning
• Compliance to reporting requirements
• Intercompany Accounts Quality Index
• Forecasting accuracy
• Margin analysis and cost control

Other Responsibilities

Provide any other business analysis and support to the Group as directed by the CFO including but not limited to:

• Providing input into, or conducting or reviewing costing exercises for business cases, capital proposals, service transfers or service reviews to inform business case development.
• Participating in any benchmarking exercises as required.
• Providing training or input into training materials for the team
• Providing mentoring for Finance staff

KNOWLEDGE, SKILLS AND ABILITIES:

• An undergraduate degree in Business, Accounting, Finance, or Economics (or international equivalent).
• Experience:
• • Min 6 years preferably in a similar set up
  • CPA/ACCA (or international equivalent).
  • Tax compliance
  • Financial planning and analysis
  • Treasury and currency exchange management.
  • Experience in major international accounting or multinational firm is required.
• Strong general management capabilities
• Strong relationship management capabilities