Finance & Administrative Assistant - Literacy Bridge Ghana

Literacy Bridge Ghana is a community development organization that works with organizations to make knowledge and skills available to the most underserved people in the poorest communities in such a way that leads to understanding and behavior change. Our solution is based on our unique technology, the “Talking Book”, the world’s most affordable audio computer designed specifically for people who cannot read and who often live without reliable electricity and have less access to information in their own local language. Through partnerships with organizations like UNICEF and CARE, Literacy Bridge Ghana uses the Talking Book to reach people in Ghana’s most remote communities with critical information to improve health, incomes, and quality of life. Over the past 5 years we have reached 175,000 people. For more information visit www.literacybridge.org. 

Job Description

Background of Organization

Since inception, Literacy Bridge Ghana (LBG) has worked on several partnerships in the Upper West, Upper East, Northern and Western regions of Ghana to address poverty, transform lives and contribute towards achieving the MDGs/SDGs. The organization has offices in Wa, Jirapa and potentially in Tamale starting 2020. To date, LBG has collaborated with partners such as: UNICEF, MEDA, AGRA, Voluntary Services Overseas (VSO), World Cocoa Foundation, Winrock, CARE International, PRONet, PRUDA, TUTRIDEP and Savanna Signatures across several fields/sectors: health, education, climate change, nutrition, agriculture, livelihoods, savings and loans associations, WASH, protection and gender to empower vulnerable populations and groups towards improving their health, income and quality of life.

Our solution to tackling poverty is the “Amplio Talking Book”, an innovative tool designed based on the believe that accessible knowledge for some of the world’s most vulnerable people can help transform lives. The Amplio Talking Book is an audio device that enables people with low literacy skills and without access to electricity or internet to receive essential information on any development issue. We are at a pivotal moment in our ten-year history. We have an incredible team of hard-working people who have successfully reached about 400,000 people with our Talking Book Program.

Overall purpose of this role

LBG is looking for someone with experience in finance and administration or secretary and management to support LBG’s programs and operations in Tamale.

Summary of Position

• Monthly gross salary: Between 1000 to 1200 GHC depending on experience
• Reporting to:  Finance and Administrative Officer
• Line manage: Cleaner
• Location: Tamale
• Duration: One (1) year with possibility of renewal based on performance

Responsibilities

• Keep records of all financial and administrative activities
• Prepare and submit monthly/quarterly cash projections for the Tamale office
• Prepare and submit monthly BvA reports
• Review all financial/budget requests to ensure compliance with procedures/standards and facilitate approval 
• Prepare payment vouchers and cheques for all approved financial requests and attach relevant documents
• Review all liquidations to ensure supporting documents including receipts are complete and facilitate approval
• Keep and track petty cash transactions in line with LBG’s petty cash procedures
• Scan and upload all official documentations into LBG’s cloud storage system-drop box
• Maintain and regularly update the asset register for the Tamale office
• Ensure procurement of goods and services are in compliance with LBG’s procurement policies. 
• Ensure there are sufficient funds in the bank account for projected expenses
• Ensure availability of logistics and supplies for operation of Tamale office
• Ensure log sheets of motorbikes are attached to all fuel receipts of field trips
• Perform all financial and administrative errands for the Tamale office including collection of monthly bank statements, payment of salaries, payment of statutory deductions, renewal of LBG’s registration etc.
• Perform any other duties as assigned by supervisor

Required Skills or Experience

• Minimum of DBS or HND in Accounting and Finance or Secretary and Management
• 1-2 years' experience in financial accounting and management, secretary and management, record keeping or administration preferred 
• Proficiency in financial accounting and management, administration
• Good communication skills: ability to manage high volumes of emails/communications and respond in a timely manner to emails and phone calls
• Computer literate with excellent working knowledge of Microsoft word, excel and internet. 
• Fluent in English language (spoken and written)
• Ability to work under pressure, both independently and as a member of a team

Key behavioral competencies

• Humility---prioritize what is best for our beneficiaries
• Relationship building---within and outside the organization
• Listening---good listener who appreciates deeper levels of thoughts
• Accountability---take responsibility for our actions