Administrative Assistant - Salem Senior Secondary School

Job Roles & Responsibilities:

The duties that candidate will be responsible for

• Answering and directing phone calls to relevant staff.
• Scheduling meetings and appointments.
• Taking notes and minutes in meetings.
• Ordering and taking stock of office supplies.
• Being a point of contact for a range of staff and external stakeholders.
• Writing and issuing emails to teams and departments on behalf of teams or senior staff
• Researching and booking travel arrangements for staff members
• Finding ways to improve administrative processes
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budget
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

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Job Requirement: 

Qualification and Personal Attribute

Accredited diploma/HND/Degree

• Achievement/Results Orientation
• Adaptability/Flexibility
• Analytical Thinking
• Change Management & Leadership
• Client Service
• Communication
• Computer Use

 

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