Assistant Administrative Officer - Ghana Cocoa Board (COCOBOD)

The purpose of the Assistant Administrative Officer at Ghana Cocoa Board (COCOBOD) is to perform clerical duties as support to Human Resource Officer/ Human Resource Manager.

Duties and Responsibilities

• Maintain personal files and file all correspondence on them accurately.
• Keep personal files under strict confidential control .
• Release personal files only upon instruction from superior.
• Prepare monthly report on staff at post and separate report (to include resignation, termination, dismissal, interdiction and death)
• Draft letters and process all claims namely: T&T, Vehicle maitenace allowance, loans, insurance, medical bills, bereavement grants etc.
• Process resignation, retirement and dismissal letters.
• Prepare list of job applicants.
• Supervise the secretarial staff at the office of registry to ensure that they work efficiently.

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• Prepare list of staff recommended for promotion / increment and withholding of increment
• Prepare annual staff incremental sheet for both senior and junior staff
• Prepare Leave Advice
• Perform any other duties that may be assigned from time to time.

 

Core Competencies

• Excellent knowledge of filing system
• Excellent knowledge of Human Resource Matters
• Proficiency in the Labour Act
• Exceptional attention to detail and accuracy
• High level of integrity and trustworthiness.

 

Skills

• Excellent communication skills: both written and oral
• Strong analytical and logical reasoning skills

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Qualification 

• Diploma in Management Studies /HND Business Management
• Knowledge in the relevant computer applications