Driver / Admin Assistant - mothers2mothers

mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across eight sub-Saharan African countries. m2m trains, employs, and helps empower HIV-positive women to work as community healthcare workers in understaffed health centres and underserved communities.

Through a peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence.

It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 10,000 jobs for African women living with HIV. For more, visit www.m2m.org.

Job Title: Driver/Admin Assistant

To provide ground travel and administrative support services support to the Ghana project team and ensure adequate maintenance of the organizational vehicles. This position will be based in Accra, Ghana

Key Performance Areas:

Driving

• Perform daily maintenance of vehicles using checklist
• Ensure vehicles have adequate fuel for the planned daily trips
• Hold and allocate vehicle keys as per vehicle booking log
• Drive project staff to destinations for project activities as per approved plans
• Inform Technical Specialist and Finance and Adminstration Officer of any damage, missing items from vehicles and when regular car servicing is required
• Compile and submit vehicle monitoring reports (including mileage, fuel, and vehicle tracking analysis) monthly and as requested
• Make deliveries of project materials, files, office supplies and equipment
• Provide other duties as assigned

Administrative support

• Provide targeted Admin support to Finance and Administration Officer and Technical Specialist day-to-day administrative tasks
• Provide support in printing, photocopying, delivery of letters, paying bills etc
• Conduct basic administration function including management of spreadsheets and lists, management, monitoring, and re-ordering of supplies, organization of office stores, typing of meeting minutes, and some office management tasks as assigned
• Any other tasks as agreed and as needed

Database Support

• Ensure receipt and completeness of all reporting forms from site staff, follow up for missing information
• Maintain filing system to ensure secure and organised storage of site reporting forms and other M&E documents
• Enter data from reporting forms into DHIS2 databases

Qualification Required & Experience

• Valid Driving License
• Diploma Level Education
• Experience doing similar work in an NGO setting
• 5 – 10 year’s relevant professional driving experience
• Clean driving record

Competencies Required

• Good communication skills
• Professional commitment and good judgement
• Hardworking and Diligent
• Flexible and Committed to m2m Mission and Vision
• Problem solving, planning and organisational skills
• Attention to detail
• Fluency in English and local language
• Willingness to work non-standard hours
• High level of integrity
• Basic computer skills(MS Office Suite, Excel)
• Database support skills
• High level of organization and ability to manage administration tasks
• Neat and Presentable
• Peoples’ skills and ability to across all levels of the organization

Salary: Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.

Location: Accra