Procurement Manager, Maternity Cover - FHI 360

The Procurement Manager at fhi 360 in Accra is to provide overall technical guidance in procurement, develop and sensitize staff to procurement standard operating procedures (SOPs); participate in resource development for proposals that include procurement components. Perform purchasing functions and provide management assistance and technical expertise with an emphasis on support of international procurement, small business plans and general compliance with funder requirements.

The Procurement Manager reports to the Country Lead and works very closely with the senior management team, the Director for Finance and the Project Directors.

KEY RESPONSIBILITIES:

• Ensure all Procurements are carried out in compliance with the GOMM, donor and FHI360 policies and procedures;
• Plan and implement the procurement for each project, including preparation of terms of references, publication of tender documents, bidding invitations, receipt of offers, review of quotations and their corresponding analysis in compli ance with the rules and regulation of FHI 360 and USAID;
• Assist Management in the development, management, implementation and evaluation of appropriate systems, programs and services related to the procurement function;
• Liaise with the Chiefs of Party to establish and secure project purchase needs. This includes ensuring best price quotations are obtained and relevant documentation is provided to support payment requests;
• Participate in the development and implementation of training activities in the areas
  of purchasing control, ethics, small business utilization and donor agency regulations / restrictions;
• Ensure that local market surveys are regularly carried out to ensure a full knowledge of the availability and prices of the local items;

• Provide technical leadership and guidance to implementing partners in areas related to procurement;
• Support projects in developing procurement plans and liaise with the head office as appropriate;
• Ensure procurement team updates the inventory committee on new purchases of assets;
• Advise procurement committee on procurement process;
• Ensure proper procurement documentation and filing;
• Ensure purchases are done on time for projects use;
• Perform other related duties as assigned.

REQUIREMENTS:

• At least 5-7 years of relevant work experience in procurement, preferably in the development sector and with USAID funded projects.
• Bachelor’s degree in Procurement and Logistics, Business Administration or any other related field. Master’s degree preferable.
• Proven experience in all technical areas of procurement, including logistics.
• Ability to synthesize and analyze information, and make clear, informed decisions.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Strong planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Experience in capacity building of the others in the area of procurement.
• Demonstrated technical knowledge in US government procurement / contract regulations, FAR, AIDAR and including experience managing SBA programs and reporting requirements.
• Working knowledge of relevant computer software (Word, Excel and other business software).
• Excellent attention to detail, organization skills and maturity.

SUPERVISOR: Country Lead

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.