Accountant and Administrative Officer - Haussmann Group

Haussmann is a leading pan African commercial Design & Build Company with offices in 7 countries in Africa (Kenya, Uganda, Zambia, Mauritius, South Africa, Nigeria, Ivory Coast) and operational capacities in 10+ countries.

We design and fit offices for our clients like L’Oreal, Uber, Mitsubishi, Total, Nokia etc. across the continent. The company aims to become the leading player in the workplace industry in Africa by 2020.

To achieve this goal, we rely on geographic expansion and on the development of several new businesses (Corporate working spaces, Office search engine, etc.).

As part of its development, the Company is looking to hire an Accountant and Administrative Officer.

Roles and Responsibilities

1. Daily Posting

• To ensure all transactions posting are:
  • accurate and in line with procedural guidance using correct project and ledger; and
  • made within 24 hours of receipt of invoice or voucher
• To prepare invoices and payments
• To respect the monthly closing time: T+5
• To ensure financial documents are filed in line with operational procedures.

2. Control Receivables and Suppliers Payments/Accounts

• Follow up receivables payments
• Ensure all supplier invoices are tracked and dispatched for approval on time
• Review supplier balances on a quarter basis

3. Tax

• To demonstrate clear understanding of all basic tax requirements and changes in tax regulations affecting day to day entries and transactions in our books.
• To ensure timely preparation and review of various tax returns to be submitted to tax authorities including but not limited to VAT, PAYE and Withholding Tax.
• To make sure all tax receipts are properly filed.
• Preparation of any responses to tax authorities regarding any queries on the above mentioned taxed

4. Other Duties

• To ensure a good filing system both hard copies and electronic
• Provide support on internal controls implementation and monitoring
• Provide support during internal and external audits

4.1. Administration

• Follow up supplier and service providers quotations
• Insurance issues are update
• Filing of all company documentation in soft and hard copy
• Annual company returns are filed and kept in the records
• Ensure that the office is kept orderly and clean
• Ensure stationary and other office supplies are procured and adequately

Skills and Competencies

• Computer Skills
• Communication
• Integrity
• Pro-activity
• Organized

Experience

• 2 years

Qualifications

• Degree in Business with Accounting, CPA, ACCA Training at Level 1