Jobs : Clerk / Typists, Ghana



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Applications are invited from suitably qualified Ghanaians for the undermentioned positions in a reputable state institution as CLERK/TYPISTS

OBJECTIVES OF THE POSITION:

To perform general clerical/personnel duties in assigned Division/Unit

DUTIES AND RESPONSIBILITIES

  • Prepares monthly reports on staff
  • Drafts letters and processes all claims, including travelling and transport claims, vehicle maintenance allowances, loans, insurance, medical bills.
  • Takes charge of the office registry and ensures that all letters signed are registered and dispatched without delay.
  • Prepares leave roster for staff
  • Processes leave forms
  • Compiles data on termination, resignation, retirements, deaths and interdiction
  • Collects mail and newsprints from authorised designation
  • Monitors staff strength
  • Checks/verifies dependants for registration
  • Receives and dispatches registered letters
  • Controls and maintains duplicating machines
  • Duplicates documents for the Institute
  • Retrieves files for officers for required action

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  • Files documents on various files as well as mount float files.
  • Dispatches letters and documents
  • Types letters, reports and other documents
  • Operates photocopier and duplicating machine
  • Requisitions duplicating papers/ink and keeps records of them
  • Performs any other duties that may be assigned from time to time

SKILLS

  • Strong analysis and logical reasoning skills
  • Foster relationships and team work skills
  • Excellent communication skills both written and oral

 

QUALIFICATION

  • Four credits at GCE "0" Level or Five (5) subjects, including Core English and Mathematics at Senior Secondary School Certificate Examination (SSSCE)/ West Africa Senior Secondary Certificate Examination (WASSCE), plus Typist Certificate awarded by Government Secretariat School (GSS)/ National Vocation Training Institute (NVTI) or National Coordination Committee for Technical and Vocational Education and Training (NACVET)
  • Proficient in Microsoft Windows, Word, Excel and Database Programme

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How To Apply For This Job

Applications with comprehensive Curriculum Vitae (CV) must be sent to:

Advert No 342

C/O Graphic Communications Group Limited

P. O. Box 742

Accra

Not later than October 4, 2019.

Only shortlisted applicants will be contacted.








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