Transport Officer, Transport Department

A reputable institution invites applications from suitably qualified Ghanainas for the following position as Transport Officer in its Transport Department.

Position:  Transport Officer

Reports Directly to: Head of Transport Department

Duties/Responsibilities:

General and Administrative:

• Maintaining an up-to-date database of all the institution's vehicles.
• Ensuring drivers have the appropriate Class and valid Licences.
• Advising on recruitment of new drivers and testing of driver candidates in traffic rules. signage, signaling and practical driving.
• Advising on driver deployment.
• Acting as the Line Manager to the Transport Department, evaluating drivers' performance, allocating and rotating appropriate work assignments.
• Submitting regular and comprehensive monthly reports to the Supervisor on vehicle movements, fuel usage and problems.
• Ensuring vehicles are used in accordance with the institution's policy and that vehicle usage data is correctly recorded.
• Conducting regular parade and inspection of administrative and pool vehicles.
• Performing any other related duties when required

Transport and Fleet Management:

• Ensuring observance of road safety standards: ensuring project vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.
• Tracking vehicle and fuel usage with GPS tracking
• Tracking Vehicle Road Worthiness Certificates and Insurance and working with the Supervisor to ensure they are always renewed in a timely
• In charge of the day-to-day movement of vehicles on official duty.
• Checking vehicles' log Information weekly and making corrections where necessary

Maintenance and Servicing:

• Maintaining proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
• Ensuring the maintenance and servicing schedule of the vehicles is followed,
• Tracking repairs and costs as part of monitoring and overseeing the repair processes.

• Preparing servicing requisitions for repair and  maintenance at the appropriate garages.

• Maintaining good working relationships with vehicle repair shops, liaising with them regularly to ensure vehicle repairs are appropriate and done

Qualification/Requirements:

• BSc in Mechanical Engineering (Automobile option). CILT certificates would be an added advantage.
• Familiar with GPS Vehicle Tracking System.
• Ability to manage transport operations in similar
• Ability to assess potential mechanical problems and advise on preventive maintenance and repair
• Leadership skills.
• Strong negotiating skills and ability to influence others to reach consensus.
• Computer Literate (Word, Excel and PowerPoint) and knowledge in Transport Management Systems.
• Good verbal and written communication skills. ix, Ability to demonstrate creative approaches to problem solving.
• Excellent independent judgement and decision-making skills.
• High energy and multi-tasking skills.
• Ability to work in and promote a team environment/concept.

Work Experience:

A minimum of 3 years of progressive experience in Motor Vehicle Transport Operations Management.