USP Ghana Job Vacancy For Administrative Officer
Administrative/Secretarial Jobs In Ghana 2024Jobs In Accra 2024
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The Administrative Officer will manage USP Ghana’s front desk and Laboratory inventory. The incumbent will also provide administrative and clerical support and project coordination to ensure effective and efficient operations.
- Manage the front desk
- Manage General and Laboratory inventory
- Answer phone calls and direct calls to appropriate parties or take messages
- File and retrieve corporate documents, records and reports
- Greet visitors and give them access to the facility where necessary
- Manage incoming and outgoing correspondence
- Assist with procurement
- Provides general administrative support, including typing, copying, scanning, faxing, printing, and other administrative responsibilities.
- Provide logistics support for USP Ghana trainings.
- Keeps abreast of USP’s policies, mission, and activities; uses discretion in handling sensitive issues and in determining issues that require attention.
- Establishes and maintains files and records; handles sensitive files and correspondence in a manner consistent with the appropriate levels of confidentiality.
- Attends meetings and takes notes and tracks action items.
- Provides support for special projects as directed by supervisor.
Required Skills or Experience
- Experience in the pharmaceutical industry a plus.
- Familiarity with scientific/technical terminology preferred.Excellent interpersonal and organizational skills.
- Excellent verbal and written communication skills.
- High level of proficiency with office technologies and computer applications including MS Word, MS Excel, MS PowerPoint, MS Project, GroupWise, and the Internet.
- Readily learns new or specialty software applications.
- Ability to work independently and meet deadlines.
- Proven capability to productively support internal and external staff.
- Must be a team player.
- Ability to speak multiple languages a plus.
- Conveys a professional image through their actions and behaviors.
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