Job Vacancy For Accounts Receivables Officer

A leading provider of IT Infrastructure service solutions for medium and large scale private and public institutions. The company has developed a reputation for delivery of cost-effective solutions for its clients in the mining, energy, banking and services sectors. The company is experiencing growth and is embarking on developing new products and services for its clients and in support of this, is seeking the above position.

Reports To: Finance Manager

Main Duties:

• Responsible for collection of debts from customers within agreed terms
• Ensure strict adherence to trade terms with customers with regards to agreed credit terms. Make sure Vendor Credit Application Form is duly completed and filed;
• Maintain period-end schedules of all zero-rated supplies, relief supplies and exempt supplies made periodically and ensure that relevant supporting documents are obtained for monthly review by the 5th of every month;
• Timely entry of customer payments into the system within 4 hours of receipt of payment; 
• Perform month-end receivables’ reconciliation to ensure customers’ statements of accounts are accurate ;
• Ensure that customers are invoiced accurately and timely and all relevant document are certified;
• Ensure that Systems receivables are reconciled and agreed with customers by last day of every month or latest by the 5th day of every month;
• Prepare weekly schedule of walk-in sales (cash sales) to be submitted to FM every Friday;
• Ensure that “Invoice Delivery Log Sheet” is duly filled by the dispatcher and receiver, and submit same to the Finance Manager for inspection at 5:00 pm every Friday;
• Maintain schedule of Withholding Tax Receivables per client and report same to FM on or by the last working day of the month;
• Maintain and update database of all clients’ key contacts (finance, procurement) and establish contact with clients in a manner that will facilitates smooth and efficient communication (KYC).
• Any other duties assigned by your supervisor

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