Job Vacancy For Executive Assistant
Administrative/Secretarial Jobs In Ghana 2024Jobs In Accra 2024
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1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
A reputable company in the Oil & Gas industry is searching for an Executive Assistant in Accra.
Job Roles
- Attend to correspondence on behalf of Managing Director.
- Assist in preparing and submitting bids for the Group as per spelt out deadlines.
- Develop and maintain a filing system for existing records of the Managing Director’s Office.
- Plan and schedule meetings and appointments for the MD
- Prepares and editing correspondence, reports, and presentations
- Handle travelling and hospitality for MD office (flight, hotel, transportation, agenda, meals etc)
- Prepares invitation letters for both business clients and partners
- Provides quality customer service both internal and external clients
- Managing calendars, reminders and appointments for meetings.
- Prepares monthly, quarterly and annual reports on activities
- Manages an effective database system of all projects and activities (including call cards)
- Manages MD’s contact ( call cards )
- Follow up on projects.
- Coordinate all renewal in the MDs office (passport, visa, and other accreditations)
- Coordinate and organize events (conferences, exhibitions, seminars, workshops) of the company.
Required Skills or Experience
- Degree in Business Administration or it's equivalent with at least 3 years post qualification experience.
- Strong management, organizational, analytical and interpersonal skills.
- Administrative Writing Skills, Reporting Skills, Time Management, Presentation Skills
- Advanced Skills in Microsoft Excel, Word & PowerPoint, and Access.
- Strong verbal and writing communication skills
HOW TO APPLY
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