AECOM Data/Records Management Jobs in Accra
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The position is within a consultant's project team supervising the work of an EPC contractor. The Document Controller is responsible for the implementation of project-specific procedures for the storage, retrieval, management and tracking of company documents through the use of ProjectWise software.
Duties and Responsibilities:
The Document Controller is responsible for:
- Implementing project-specific procedures for storing, managing, retrieving and tracking project documents
- Advising regarding changes and additions to the project-specific procedures to improve efficiency and accuracy of the work of the consultancy team.
- Providing assistance to the EPC Contractor's team in use of the project document control system and adherence to project procedures.
- Implementing project-specific document lifecycle procedures including the archiving of records in accordance with the records retention schedule
- Developing and maintaining registers and logs using the document control system for incoming and outgoing documents
- Adhering to document management procedures, policies and systems
- Assisting project staff in use of the document control system including retrieval of project documents.
- Supporting project staff in the implementation of document workflows and templates
- Assisting with quality audits by internal and external auditors
- Performing document management tasks as needed
- Scanning and uploading documents where required.
Business Line: Transportation
Position Title: Document Controller
Position Status : Temporary
What We Offer AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
Minimum Requirements Experience:
- Minimum 6 years of experience working in Document Controller position
Specific Skills Required:
- Word Processing
- Spread sheet Skills
- Document Management (ProjectWise or similar software experience an advantage)
- Time & Billing
- Calendar & Docketing
- Writing Skills
- Organization Skills
- Multi-tasking Skills
- Research Skills.
Personal Attributes:
- Optimistic outlook
- English language verbal and written communication skills
- Interpersonal skills and the ability to work well with a team including people at all levels of seniority
- Attention to detail and a well-organised approach to work
- The ability to prioritise work and to work well under pressure
- Integrity and discretion when handling confidential information
Other Comments:
- Eligibility to work in Ghana due to nationality is a requirement.
Preferred Qualifications
- Secondary Certificate
- Computer literate
Business Group Design and Consulting Services Group (DCS)
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