Cleaneats Administrative/Secretarial Jobs in Tema
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Cleaneats Limited is seeking a highly organized, proactive, and resourceful Personal Assistant to the CEO to provide comprehensive administrative and personal support. This individual will serve as a key liaison between the CEO and internal/external stakeholders, manage the CEO’s calendar, handle confidential information, assist in financial and marketing tasks, and coordinate logistics for both professional and personal matters.
Key Responsibilities:
Calendar & Communication Management
- Manage and maintain the CEO’s schedule, including meetings, appointments, and travel arrangements.
- Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring professional and timely communication.
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Administrative & Executive Support
- Prepare reports, presentations, correspondence, and other documents as requested.
- Organize and coordinate meetings including agenda preparation, material collation, and taking minutes.
Financial & Office Support
- Assist with internal auditing, bookkeeping, invoicing, budgeting, forecasting, and expense tracking.
- Maintain financial records in an organized and confidential manner.
Personal Assistance
- Perform personal errands such as shopping, picking up dry cleaning, and overseeing other personal tasks.
- Coordinate with service providers and contractors for home maintenance and other personal services.
Travel & Event Coordination
- Book flights, hotels, and transportation for both business and personal trips, ensuring seamless logistics.
- Assist with planning and organizing events, from business functions to private gatherings.
Marketing & Social Media Support
- Collaborate with the marketing team to develop and implement social media strategies that enhance Cleaneats’ online presence.
- Analyze social media performance and provide regular reports on engagement and metrics.
Research & Project Management
- Conduct research and compile data to support strategic planning and decision-making.
- Assist with and manage special projects assigned by the CEO, ensuring deadlines and quality standards are met.
General Support
- Handle sensitive information with utmost confidentiality and discretion.
- Carry out any other task or duty as assigned by the CEO.
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Qualifications & Documents
- Bachelor's degree in Business Administration, Management, or a food-related field preferred.
- Proven experience in a similar executive/personal assistant role.
- Strong organizational, communication, and interpersonal skills.
- Proficiency in Microsoft Office Suite and digital communication tools.
- Ability to multitask, prioritize tasks, and meet deadlines.
- High level of discretion and professionalism.
- Flexible, dependable, and willing to take initiative.
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