Spyros Limited Administrative/Secretarial Jobs in Accra
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Spyros Limited is a real estate development company operating in the Ghanaian market, with a strong focus on high-quality residential properties.
Role Summary
The Facilities Coordinator is a full-time role, responsible for the day-to-day coordination of all facilities related issues. This role oversees routine maintenance activities, ensures cleanliness and safety standards are met, and supports service providers and contractors to deliver timely, quality work. The Facilities Coordinator monitors facility conditions, responds to resident and internal staff requests, and maintains records for maintenance schedules, and work orders.
The role also assists with managing facility-related budgets, tracking expenses, and reporting on operational performance, while collaborating with property management and other teams to ensure a positive resident experience.
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Job Responsibilities
- Oversee daily operations of all facilities, ensuring buildings, equipment, and common areas are well-maintained and fully functional.
- Coordinate and supervise repairs, renovations, and remedial works, ensuring timely completion and quality standards.
- Conduct regular facility inspections to identify and address maintenance needs, safety hazards, or compliance issues.
- Source, negotiate with, and manage relationships with vendors, contractors, and service providers (cleaning, security, waterproofing, landscaping, etc.).
- Prepare and manage the facilities budget, tracking expenditure against approved plans.
- Identify cost-saving opportunities without compromising quality or safety standards.
- Provide regular reports on facilities spend, project status, and maintenance metrics to senior management.
- Serve as the primary point of contact for homeowners, residents, or tenants on facilities-related matters.
- Communicate effectively with internal departments and external stakeholders regarding facilities projects, schedules, and updates.
Qualifications
- Demonstrated skills in Facilities Operations and Facility Management (FM), including coordinating maintenance, safety, and building services.
- Strong Communication and Customer Service skills to interact effectively with residents, vendors, and internal teams.
- Relevant experience in property or facilities coordination, preferably within real estate or residential developments.
- Strong organizational and time-management skills, with attention to detail and the ability to manage multiple tasks.
- Proficiency with office software and facility management tools for scheduling, documentation, and reporting.
- Bachelor's degree in Facilities Management, Estate Management, Engineering, Business Administration, or a related field.
- Minimum 5 years' experience in facilities or property management, ideally across multiple residential or mixed-use estates.
- Demonstrated experience managing outsourced vendor relationships (security, cleaning, or similar).
- Experience building or scaling an FM function from an informal to a structured operation is a strong advantage.
Skills and Competencies
- Strong multi-site organizational and operational management skills.
- Calm, decisive incident and crisis management under pressure.
- Vendor negotiation and contract/performance management.
- Budgeting and cost control.
- Clear written and verbal communication
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