Sightsavers Finance Jobs in Accra
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About the role
Sightsavers are looking for a Project Finance Officer to support the Digital Futures Programme. As the Project Finance Officer, you will manage the day-to-day financial operations, donor compliance, partner oversight, and ensure alignment with programme objectives.
Further responsibilities include:
Donor Budget Management and Reporting
- Preparation and maintenance of the Project Budget to ensure data is complete and maintained on a timely basis.
- Work with the project team to ensure that all donor-related information is disseminated to project, finance, and logistics staff as well as partners to enable them to abide by donor rules and regulations.
- In coordination with project staff and partners, prepare and regularly update the spending plan.
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Financial Management:
- Prepare monthly budget versus actual reports and send to the Programme Manager and to other relevant staff.
- Prepare quarterly financial report as per Institutional donor requirements, ensuring it is complete, accurate and produced on time to ensure adequate review, approval, and submission to the Finance Lead-Digital Futures programme.
- Capture and review transactions in AMC monthly to ensure they are correctly coded and accurately captured with clear descriptions.
- Prepare and consolidate the monthly invoice and expense projection. Analyse differences between the projections and actual spending and submit adjustments as required.
- Ensure financial reports are produced in compliance with Donor’s exchange rate policies, including keeping track of expenditure in currencies other than GBP and identifying the rate at which they need to be converted into GBP.
Partner Financial Reporting:
- Ensure partners report as per the required reporting template for both internal and donor formats.
- Review and coordinate the consolidation of partner financial reports.
- Undertake quarterly financial monitoring visits to partners to review internal control processes and provide capacity building in procurement, reporting and compliance and other areas of weakness.
- Coordinate with all partners for review of financial reports, payment (Funds) requests to finance and overall financial oversight. (This includes integrating reports, providing financial advice based on donor compliance rules to partners).
- Undertake partner visits to review their financial procedures, capacity building and follow through on implementation of recommendations.
Procurement:
- Identity program procurement needs in consultation with the Program Manager.
- Supply chain procurement preparation in coordination with the Central Procurement team.
- Source for quotations and analyse the quotations for review by FSSM.
- Adherence to donor rules, Sightsavers programme procurement for the project consumables and Global Financial Framework and Procurement Policies.
Skills and Experience
As the successful candidate, you will possess, or are currently completing, a bachelor’s degree in finance/accounting.. You will have working experience in a similar role, ideally within and INGO environment, including a background in managing grants/contracts from institutional donors and Foundations.
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Further requirements include:
- Experience in financial management, program & project management and administration.
- Logistics and Procurement experience.
- Experience supporting Program teams and partners with budget preparation and proposals.
- Experience of working on the SUN and Standard Bank Online platforms/systems.
- Project Financial management and data analysis skills.
- IT skills – Excel, MS Word, an accounting package and Emailing.
- Ability to understand and work with project budgets, forecasts and reports.
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