BRAC International Administrative/Secretarial Jobs in Accra
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BACKGROUND AND PURPOSE
BRAC International is a leading non-profit organisation with a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Founded in 1972 by Sir Fazle Hasan Abed, BRAC is the world's largest non-governmental development organisation and operates in 15 countries across Asia and Africa today. BRAC designs proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.
BRAC's institutional expertise across programs, including health, agriculture, microfinance, education, and youth empowerment, is reaching over 100 million people in the Global South.
About the AIM Programme
The Mastercard Foundation Accelerating Impact for Young Women (AIM) in Partnership with BRAC is equipping 2 million adolescent girls and young women (AGYW) with age-appropriate entrepreneurship, employability, and life-skills training, as well as the tools to start and scale their own businesses. The nine-year program (2021-2030) applies BRAC’s proven model using microfinance, youth empowerment, agriculture, education and skills development to improve lives and livelihoods.
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It currently operates in seven African countries: Sierra Leone, Liberia, Uganda, Tanzania, Rwanda, Ghana, and Kenya. Based on the AGYW age, needs, and circumstances, AGYW are placed on one of two pathways in the AIM program: an education pathway or a livelihood pathway.
PURPOSE
The Office Assistant (PA) will be responsible for providing service in the day-to-day delivery of responsive, effective and efficient administrative support activities for the country office.
MAJOR RESPONSIBILITIES
Office Assistance and support
- Facilitate communication with all units of the country office and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing documents.
- Provide support to the different departments such as photocopying documents, filing, scanning, bidding etc.
- Support travel and logistics arrangements for staff and visitors
- Provide reception duties by welcoming, scheduling and coordinating appointments.
- To be courteous and respectful to all staff, visitors and all BRAC partners
- Show a positive attitude that contributes to a good working atmosphere in the office
- Provide additional services, as required, to contribute to the overall effectiveness and efficiency of the office operations.
- Collaborate with supervisor and ensure offices equipment and materials are maintained.
- Collaborate with cleaning services provider to ensure the office environment is always clean and hygienic.
- Perform other duties as may be assigned by the supervisor.
Safeguarding Responsibilities
- Ensure the safety of team members from harm, abuse, neglect, harassment, and exploitation to achieve the project goals on safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding to establish a safe working environment.
- Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place; encourage others to do so.
RELATIONSHIP TO OTHER ROLES
- Within the Programme or Department (position names): CD, PM, Safeguarding, IT, HR, Accounts & Finance
- Outside the Programme or Department (Programme & position names): Visitors, Service Providers, partners and other NGO representatives.
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Required Skills or Experience
Experience, Knowledge and Skills
- A minimum of Diploma in Business Administration.
- At least 2 years’ work experience in an office setting.
- People skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people.
- Ability and willingness to learn and work with a high degree of motivation and adaptability
- Effective verbal and listening communication skills
- Organizational skills and the ability to work effectively in a team
- Basic computer skills (Microsoft Office Suite)
- Flexibility, ability to remain calm under pressure
- Understanding and sensitivity to cross cultural issue
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