GIZ Administrative/Secretarial Jobs in Tamale, Northern Region
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Scope of Role:
The Office Manager will primarily be responsible for ensuring the day-to-day operations of the PSinno office in Tamale, including effective and efficient administrative tasks, basic financial management, and coordination with all stakeholders.
Tasks:
- Manage incoming and outgoing correspondence and support dialogue between internal and external stakeholders.
- Initiate and administer electronic invitations and act as administrative host for meetings with (inter-) national participants.
- Coordinate all administrative and organizational aspects of the preparation of training sessions and any other kind of events
(invitations, registration, trainers, logistics, evaluations, etc.). - Create and maintain and a filing system for the centre.
- Coordinate bookkeeping and carry out petty cash management and invoicing.
- Carry out procurement tasks and maintains data relevant for tenders in appropriate software.
- Check invoices for goods, vouchers, payment instructions and deals and enter accounting documents in the accounting software.
- Carry out the follow-up of the closing and balance of the monthly accounts and compare against budgetary allocations.
- Coordinates and monitor schedules and ensure agreed blocks of time are kept clear for planned events.
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Qualification Required & Experience
- University degree in Business Administration/Office management or similar area.
- At least 2 to 4 years professional experience in a comparable position.
- Excellent working knowledge of ICT technologies and computer applications (especially MS Office, experience with
accounting software is considered an asset). - Very good knowledge of the English language and excellent oral and written communication skills.
- Highly organized and ability to multitask and work without daily supervision.
- Good time management and organizational skills and customer and service-oriented attitude.
- Ability to develop and carry out work plans and solve problems independently with a creative and pragmatic approach.
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
Location: Tamale
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