Administrator: Engineering - AngloGold Ashanti

ROLE PURPOSE

The Administrator - Engineering is accountable for supporting the technical teams and Engineering management through efficient administrative systems, coordination, workflows and be the connective tissue among the various sections and other stakeholders. This inevitably results in meeting of set goals and higher productivity, thus leading to the growth of the business. The role holder will provide efficient and responsive administrative, organizational and logistic support to the Engineering Department.

The Administrator - Engineering executes jobs in accordance with and ensuring compliance with LI2182, safely, and in accordance with other compliance requirements, operational and standards, systems and procedures in a sustainable cost-effective manner and minimize operational risks in order to meet the business’ strategic objective.

KEY ACCOUNTABILITIES:

• Assess risks for all tasks and ensure they are controlled before and during task execution.
• Report all incidents and ensure they have been investigated and corrective actions completed on time.
• Act on all corrective actions assigned to you or under your jurisdiction and ensure timely completion.
• Demonstrate safety behaviour consistent with AGAG’s vision and values.
• Adhere to site’s Environmental Management Plan.
• Gather information for the Senior Manager - Engineering for reporting performance
• Using AGA’s How we Work guidelines, work with the define roles and accountabilities of the role.
• Attend training, development and performance improvement training as required.
• Assist with budgeting, planning, scheduling and work management
• Recognize any performance anomalies that would indicate requirements for execution and report same or escalate.
• Document all activities carried out as required.

• Carry out work cost-effectively.
• Execute work in a timely manner.
• Attend training, development and performance improvement training as required.
• Take proactive measures to register, eliminate and escalate symptoms of potential incidents.
• Report directly to the Senior Manager – Engineering on issues identified.
• Stop work/ activities if there exists a high risk or unsafe condition.
• Develop concise daily, weekly and monthly reporting metrics to share with Senior Manager – Engineering, Executive Management, and Department Managers.
• Able to perform effective communication with managers, travellers, and other stakeholders.
• Strong administrative and coordination skills, troubleshooting skills with an effective customer-service orientation.
• Responsible for all aspects of front desk duty including answering phone, dispensing messages, greeting and directing visitors/ travellers to their appropriate locations. Handling all travel logistics and documentation
• Interface with Contractors as directed and/or Engineering/Maintenance teams especially on planned works that support the overall schedule and expectations.
• Mediate, resolve conflict and take corrective action when needed.
• Conduct and coordinate meetings, workshops, etc through effective Public speaking abilities
• Perform complex analysis and work independently while exercising good judgment and discretion.
• Adapt to and assist with organizational and situational changes
• Demonstrate effective time management skills and the ability to manage multiple tasks with changing priorities.
• Manage highly sensitive and confidential information with poise, tact and diplomacy
• Monitoring Queues on Phones & emails, preparing and circulating agenda for meetings, itinerary for visits, taking minutes of meetings
• Schedule meetings, manage calendars and facilitate communication between engineering team and other departments
• Ensure Engineering processes align with industry standards, and AGA policies
• Prepare reports, dashboards, and performance metrics to support decision making
• Identify inefficiencies and propose improvements to workflows and document systems
• Identify, communicate, and escalate potential cost reduction initiatives to the Supervisor
• Propose cost savings projects.
• Take proactive measures to register and escalate symptoms of potential risk/failure to Supervisor

QUALIFICATION, EXPERIENCE AND TECHNICAL COMPETENCIES

Qualification

• Bachelor’s degree in engineering/business administration/management studies/applied science/management/social science, or related field.
• A Master's degree can be an added advantage.

Certifications:

• Project Management Professional (PMP) or similar certification can be added advantage
• Certified Administrative Professional (CAP) can be beneficial.

Experience

• Three to Five (3-5) years of experience in an administrative role or relevant field, preferably within an engineering or technical environment.
• Experience in project coordination and team management

Legal Requirement

• MINCOM certification will be an added advantage

Other Competencies

• Technical Skills: Understanding of engineering principles and terminology.
• Administrative Skills: Proficiency in office management, scheduling, and administrative support.
• Communication Skills: Excellent verbal and written communication.
• Organizational Skills: Strong ability to manage multiple tasks and projects.
• Software Proficiency: Familiarity with engineering software (e.g., VISIO, AutoCAD) and office software (e.g., MS Office Suite).
• Planning, scheduling, and coordinating
• Should have analytical
• skills to be able to evaluate information and resolve problems.
• Detail oriented to understand systems, and recognition that a minor error can cause major problems.

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