Molaprise Administrative/Secretarial Jobs in Accra
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We are seeking a seasoned and proactive Executive Assistant to provide strategic, administrative and operational support to the Managing Director (MD) of a leading IT firm. This role demands more than administrative expertise—it calls for a confident communicator and relationship manager who can represent the MD in key interactions, strengthen business relationships, and ensure seamless coordination of executive priorities.
The Executive Assistant will actively engage with senior stakeholders, accompany the MD to industry conferences and events, and provide critical support to business development efforts while ensuring seamless execution of internal initiatives and external engagements.
Key Responsibilities
- Act as a trusted partner and liaison to the MD, representing the executive office with professionalism, discretion, and sound business judgment.
- Coordinate high-level internal and external meetings, including agenda development, briefing prep, and timely follow-ups.
- Serve as a point of contact between MD and senior clients, investors, board members, and strategic partners, maintaining strong business relationships.
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- Represent the MD at select events, conferences, and stakeholder meetings, managing prep, logistics, and post-event actions.
- Support business development initiatives by preparing briefing documents, proposals, presentations, and executive-level communications.
- Collaborate cross-functionally to advance strategic projects, track deliverables, and ensure alignment with organizational priorities.
- Plan and oversee executive-facing events such as roundtables, client workshops, and industry forums.
- Draft, review, and edit executive-level reports, and presentations with a focus on clarity, tone, and strategic messaging.
- Maintain oversight of action items, deadlines, and critical priorities to ensure smooth execution of initiatives.
- Handle highly sensitive information with confidentiality, integrity, and professionalism.
- Oversee expense reporting, vendor communications, and provide light administrative support as needed.
- Manage complex calendars, including executive meetings, strategic engagements and domestic/international travel logistics
Minimum Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 5+ years of experience as an Executive Assistant to senior executives; experience supporting a CEO or C-level leader is strongly preferred.
- Demonstrated experience in or exposure to business development, strategic projects, or high-stakes external communications.
- Exceptional verbal and written communication skills, with the ability to interact confidently across all levels of the organization.
- Strong organizational skills, with the ability to anticipate needs, think critically, and offer solutions proactively.
- High emotional intelligence, with the ability to manage sensitive matters discreetly and professionally.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams & SharePoint
- Comfortable with fast-paced environments and able to manage multiple priorities under tight deadlines.
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