Project HOPE Administrative/Secretarial Jobs in Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.
Job Description
- POSITION TYPE: Full Time, Local Hire
- DURATION: 1 year with extension
- LOCATION: Accra, Ghana (note that Project HOPE will not be covering relocation expenses)
- POSITION TITLE: Driver/ Office clerk
- DIVISION: Global Health
- REPORTS TO: Administrative Officer
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Code of Conduct
It is our shared responsibility and obligation to treat each other with respect, to take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.
BACKGROUND ON THE INTEGRATED HEALTH PARTNERSHIP ACTIVITY:
The purpose of the USAID-funded Ghana Integrated Health Partnership (IHP) activity to strategically contribute to the Government of Ghana’s strategies to reduce preventable maternal, newborn and child deaths, including stillbirths, and improve their overall health and well-being by 2030. Activities are expected to advance Ghana toward increased localization, strengthening the capacity of Ghana institutions and local organizations to introduce, deliver, scale-up, and sustain the use of evidence- based, quality integrated Reproductive, Maternal, Neonatal, Child Health and Nutrition and Malaria services.
The program will strengthen Ghana’s Networks of Practice in six regions and 31 districts to deliver integrated RMNCH+N+M services in primary care settings and will support high burden District, Regional and Teaching Hospitals serving large numbers of mothers, newborns and children nationwide to immediately and significantly reduce preventable deaths.
POSITION SUMMARY
Project HOPE seeks Driver/Office Clerk to ensure the safe and efficient transportation of staff, materials and supplies in and out of the various field locations, particularly in regions and with limited infrastructures or challenging conditions. They are required to travel long distances, sometimes in remote or conflict affected areas, and must be able to handle diverse transportation needs and support the Ghana Office with banking and other clerical support duties.
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KEY RESPONSIBILITIES
1. TRANSPORTING STAFF AND GOODS
- STAFF TRANSPORTATION. Safely transporting staff to and from offices, meetings, field locations or partner organizations, adhering to the set schedules and routes.
- TRANSPORTING MATERIALS. Carrying essential materials such as equipment, medical supplies, food and other goods to and from HQ, projects sites or beneficiaries.
- HANDLING OF FRAGILE OR SENSITIVE MATERIALS. Ensuring that fragile or sensitive items such as medical equipment, documents or valuable supplies are transported with the utmost care and responsibility.
2. VEHICLE MAINTENANCE AND MANAGEMENT
- VEHICLE UPKEEP. Regularly inspecting the vehicle to ensure it is in good working condition, including checking the engine, brakes, tires and oil levels
- ROUTINE MAINTENANCE. Carrying out basic maintenance tasks, such as washing the vehicle, cleaning the interior, and ensuring the vehicles are stocked with necessary supplies ( e.g. First aid kit, spare tire, tools)
- REPORTING ISSUES. Reporting any mechanical issues, accidents, or damage to the vehicle to the relevant supervisor for repair or replacement
- FUEL MANAGEMENT. Monitoring fuel levels and refueling vehicles as required and ensuring proper fuel accountability and records are maintained.
3. LOGISTICS AND PLANNING.
- ROUTE PLANNING. Planning the best routes for transporting staff and materials taking into account road conditions, weather, safety concerns, and security issues. (particularly in conflict zones or areas with limited infrastructures)
4. SAFETY AND SECURITY
- SAFE DRIVING. Ensuring safe driving practices in accordance e with local traffic regulations and law,
- SECURITY AWERENESS. Being aware of security risks and changes in the local environment, reporting any security incidents, roadblocks, or potential hazards to the relevant authorities.
- EMERGENCY RESPONSE. In case of an emergency, such as an accident, providing basic first aid or ensuring the injured are transported to the nearest medical facility
5. RECORD KEEPING AND REPORTING.
- VEHICLE LOGBOOK. Keeping accurate records of daily trips, including the destination, purpose of the trip, mileage, fuel usage and other incidents.
- TREVEL REPORTS. Submitting timely reports of vehicle usage, maintenance needs, and transportation issues to the logistics and fleet management team
6. COMPLIANCE AND DOCUMENTATION
- DRIVER’S LICENSE AND PERMITS. Ensuring that the driver's license and any necessary permits (e.g. For crossing borders, driving heavy vehicles) are up to date and comply with local regulations.
7. ADHERENCE TO HEALTH AND SAFETY REGULTIONS
- HEALTH AND SAFETY COMPLAINCE. Ensuring that the vehicle is compliant with health and safety regulations such as seatbelt use, child safety, and safety equipment in the vehicle eg fire extinguisher first aid and kit)
- DEFENSIVE DRIVING. practicing defensive driving techniques to prevent accidents especially in high risks or unstable routes or roads.
8. CLERICAL DUTIES
- Assist the Finance, Administration, Procurement, and Human Resources units in any procedural, clerical, administrative and operational support tasks as required;
9. Perform other duties assigned.
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Requirements
Required Skills or Experience
- WASSCE or SSCE or other professional qualifications
- Minimum of 5 – 10 years of driving experience, especially to long distances.
- Must have excellent human relations and must be very professional
- Experience working for or with a non-profit, donor, or government of Ghana preferred.
- Strong understanding of USAID operations or international NGOs preferred.
- Ability to communicate in English, both written and oral.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:
- While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
- Must be able to communicate in verbal and written form.
Work environment:
- May experience the current weather while performing job duties.
- Typical office environment with exposure to a minimal noise level.
- Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.
Job Description
- POSITION TYPE: Full Time, Local Hire
- DURATION: 1 year with extension
- LOCATION: Accra, Ghana (note that Project HOPE will not be covering relocation expenses)
- POSITION TITLE: Driver/ Office clerk
- DIVISION: Global Health
- REPORTS TO: Administrative Officer
ADVERTISEMENT - CONTINUE READING BELOW ↓
Code of Conduct
It is our shared responsibility and obligation to treat each other with respect, to take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.
BACKGROUND ON THE INTEGRATED HEALTH PARTNERSHIP ACTIVITY:
The purpose of the USAID-funded Ghana Integrated Health Partnership (IHP) activity to strategically contribute to the Government of Ghana’s strategies to reduce preventable maternal, newborn and child deaths, including stillbirths, and improve their overall health and well-being by 2030. Activities are expected to advance Ghana toward increased localization, strengthening the capacity of Ghana institutions and local organizations to introduce, deliver, scale-up, and sustain the use of evidence- based, quality integrated Reproductive, Maternal, Neonatal, Child Health and Nutrition and Malaria services.
The program will strengthen Ghana’s Networks of Practice in six regions and 31 districts to deliver integrated RMNCH+N+M services in primary care settings and will support high burden District, Regional and Teaching Hospitals serving large numbers of mothers, newborns and children nationwide to immediately and significantly reduce preventable deaths.
POSITION SUMMARY
Project HOPE seeks Driver/Office Clerk to ensure the safe and efficient transportation of staff, materials and supplies in and out of the various field locations, particularly in regions and with limited infrastructures or challenging conditions. They are required to travel long distances, sometimes in remote or conflict affected areas, and must be able to handle diverse transportation needs and support the Ghana Office with banking and other clerical support duties.
ADVERTISEMENT - CONTINUE READING BELOW ↓
KEY RESPONSIBILITIES
1. TRANSPORTING STAFF AND GOODS
- STAFF TRANSPORTATION. Safely transporting staff to and from offices, meetings, field locations or partner organizations, adhering to the set schedules and routes.
- TRANSPORTING MATERIALS. Carrying essential materials such as equipment, medical supplies, food and other goods to and from HQ, projects sites or beneficiaries.
- HANDLING OF FRAGILE OR SENSITIVE MATERIALS. Ensuring that fragile or sensitive items such as medical equipment, documents or valuable supplies are transported with the utmost care and responsibility.
2. VEHICLE MAINTENANCE AND MANAGEMENT
- VEHICLE UPKEEP. Regularly inspecting the vehicle to ensure it is in good working condition, including checking the engine, brakes, tires and oil levels
- ROUTINE MAINTENANCE. Carrying out basic maintenance tasks, such as washing the vehicle, cleaning the interior, and ensuring the vehicles are stocked with necessary supplies ( e.g. First aid kit, spare tire, tools)
- REPORTING ISSUES. Reporting any mechanical issues, accidents, or damage to the vehicle to the relevant supervisor for repair or replacement
- FUEL MANAGEMENT. Monitoring fuel levels and refueling vehicles as required and ensuring proper fuel accountability and records are maintained.
3. LOGISTICS AND PLANNING.
- ROUTE PLANNING. Planning the best routes for transporting staff and materials taking into account road conditions, weather, safety concerns, and security issues. (particularly in conflict zones or areas with limited infrastructures)
4. SAFETY AND SECURITY
- SAFE DRIVING. Ensuring safe driving practices in accordance e with local traffic regulations and law,
- SECURITY AWERENESS. Being aware of security risks and changes in the local environment, reporting any security incidents, roadblocks, or potential hazards to the relevant authorities.
- EMERGENCY RESPONSE. In case of an emergency, such as an accident, providing basic first aid or ensuring the injured are transported to the nearest medical facility
5. RECORD KEEPING AND REPORTING.
- VEHICLE LOGBOOK. Keeping accurate records of daily trips, including the destination, purpose of the trip, mileage, fuel usage and other incidents.
- TREVEL REPORTS. Submitting timely reports of vehicle usage, maintenance needs, and transportation issues to the logistics and fleet management team
6. COMPLIANCE AND DOCUMENTATION
- DRIVER’S LICENSE AND PERMITS. Ensuring that the driver's license and any necessary permits (e.g. For crossing borders, driving heavy vehicles) are up to date and comply with local regulations.
7. ADHERENCE TO HEALTH AND SAFETY REGULTIONS
- HEALTH AND SAFETY COMPLAINCE. Ensuring that the vehicle is compliant with health and safety regulations such as seatbelt use, child safety, and safety equipment in the vehicle eg fire extinguisher first aid and kit)
- DEFENSIVE DRIVING. practicing defensive driving techniques to prevent accidents especially in high risks or unstable routes or roads.
8. CLERICAL DUTIES
- Assist the Finance, Administration, Procurement, and Human Resources units in any procedural, clerical, administrative and operational support tasks as required;
9. Perform other duties assigned.
ADVERTISEMENT - CONTINUE READING BELOW ↓
Requirements
Required Skills or Experience
- WASSCE or SSCE or other professional qualifications
- Minimum of 5 – 10 years of driving experience, especially to long distances.
- Must have excellent human relations and must be very professional
- Experience working for or with a non-profit, donor, or government of Ghana preferred.
- Strong understanding of USAID operations or international NGOs preferred.
- Ability to communicate in English, both written and oral.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:
- While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
- Must be able to communicate in verbal and written form.
Work environment:
- May experience the current weather while performing job duties.
- Typical office environment with exposure to a minimal noise level.
- Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.
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