Monitoring & Evaluation Officer - AG Care Ghana

We are a Christian non-governmental organization. Our vision is to see transformed communities free from poverty. We work with like-minded organizations to eliminate poverty in under-served communities in Ghana. Thus, our work is in three main thematic areas including Health, Education and Livelihoods.

Job Description

The Monitoring & Evaluation Officer (M&E Officer) is responsible for developing M&E framework, facilitating project planning, monitoring and evaluation of the Korean International Cooperation Agency’s (KOICA) funded “Quality and Inclusive Early Childhood Education Services for All Children Phase 2” project. The position holder also captures or produces and shares best practices, successes, challenges, lesson learnt and results of the project. She/he will ensure active involvement of project stakeholders in the project planning, monitoring & evaluation.

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Key Responsibilities

A. Project Planning and Implementation – 30% of Time

• Ensures appropriate community level/ district level planning of the project in a participatory way involving relevant government offices, communities, partners’ and the organization’s staff and responsible development actors.
• Develop and implement plans for the successful completion of project.
• Follows up and ensure timely implementation of anticipated risk mitigation strategies pertinent to project.
• Support the Project Officers to implement project activities.
• Support the Partner Program Manager to develop annual project plans and budgets.
• Ensure the participation of girls, boys, women (especially mothers) and men and enhancement of their rights.
• Follows up and facilitate the implementation of field level activities that ensure sustainability of the project results.

B. Development and Implementation of MELKS Plan – 20% of Time

• Work closely with the Partner Program Manager on the development of the QAIECE 2 project Performance Monitoring and Evaluation Plan including performance measurement framework.
• In collaboration with the Partner Program Manager, facilitates the conduct of project baseline survey, midterm survey, end-line survey and evaluation within planned time-frame and expected quality while ensuring that their results are communicated to relevant bodies.
• Ensure project performance and results are properly tracked and documented.
• Organize project review meetings with guidance of Partner Program Manager.
• Set up MELKS system of project.
• Adopt the recommended Microsoft ware for data entry and analysis, orienting key project staff on its use.
• Develop/adopt project measurement tools for team’s use.
• Follow up on the implementation of monitoring findings/recommendations and report the status for further follow up or action.

C. Capacity Building - 10% of Time

• Ensure project capacity building activities are properly planned and implemented
• Coordinate, track project activities and provide feedback so as to assist in technical and managerial issues.
• Train key project staff on relevant project monitoring and evaluation tools and their applications.

D. Stakeholder Engagement – 15% of Time

• In liaison with project staff, ensures active involvement and proper function of stakeholders in the implementation and participation at partner/program and community level structures.
• Ensures close working relationship with concerned government offices
• Fosters effective working relationships with project stakeholders, donor and relevant government bodies and partner NGOs.
• Ensure the implementation of activities that have positive effects and activities that prevent and mitigate potential negative effects of the project.

E. Reporting and Documentation– 25% of Time

• Prepare and submit monthly, quarterly, semi-annual and annual project reports to Partner Program Manager.
• Ensure proper documentation of the project performances.
• Identifies and document key learning/ lessons in the process of project planning, implementation, monitoring and evaluation and share the same with the project staff and other project stakeholders.
• Follow up on the implementation of monitoring findings/recommendations and report the status for further follow up or action.
• Work collaboratively with Country Office MELKS Officer to strengthen integration and cross learning.
• Support Partner Program Manager to organize donor visits and accompany donors on field visits where required.

Others:

• Comply with all the organization’s policies and procedures
• Perform other related duties as assigned by his or her Supervisor.

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Required Skills or Experience

Qualifications & Experiences

• A first degree in any relevant field and at least 5 years of professional experience working with development organisations with direct responsibilities in Monitoring, Evaluation, Learning in similar role.
• Highly developed skills and demonstrated capacity developing MELKS frameworks and mechanisms, including implementation and training in related principles and practice in Ghana.
• Experience in preparing quarterly, semi-annual and annual project reports for donors.
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
• Proficiency in common computer and statistical packages i.e. Word, Excel, Power point, SPSS, Access, etc.
• Experience in working in a cross-cultural, multi-sector, team environment in the context of NGOs.
• Ability to work well under pressure and in adverse conditions
• Demonstrated commitment and strict adherence to confidentiality
• Effective communication skills (written and verbal) in English and any other local language of project communities (Mampruli or Dagbani).
• Alignment to the organization’s Vision, Mission and Values