Accountant and Finance Manager - PenTrust Limited

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Job Description

Level: Mid to Senior

Key Responsibilities

Ensure Full Compliance with Tax Laws:

• Oversee accurate and timely filing of all tax returns and reports, including corporate taxes, PAYE, and withholding taxes.
• Regularly liaise with tax authorities to resolve disputes and ensure smooth compliance processes.
• Implement tax-saving strategies while adhering strictly to applicable laws.

Prepare Operational and Regulatory Pension Scheme Financial Reports

• Ensure the timely and accurate preparation of scheme financial statements
• Ensure timely and accurate preparation of Monthly and Quarterly scheme operational reports to the regulator NPRA
• Collaborate with auditors and regulatory bodies to meet compliance deadlines.
• Address regulator feedback promptly and implement any necessary corrective actions.

Prepare Corporate Annual Financial Report:

• Ensure timely and accurate Preparation of annual financial statements for audit
• Assist auditors by providing the necessary supporting documents and information in the auditing process.
• Coordinate Year-End Closing Activities
• Present Annual Financial Reports to Board of Directors

Maintain Strong Accounting Controls:

• Enforce policies and procedures to ensure robust internal controls.
• Conduct periodic reviews and audits to identify and mitigate risks.
• Ensure segregation of duties to prevent errors and fraud.

Guide Accounting Officers by Coordinating Activities and Ensuring Daily and Weekly Reconciliation of Bank and Cash Positions:

• Monitor daily operations to ensure timely reconciliation of bank statements and cash accounts.
• Provide training and mentorship to accounting staff to maintain operational excellence.
• Resolve discrepancies and ensure accurate record-keeping for all financial transactions.

Ensure That All Financial Transactions Are Documented in the Accounting Software:

• Oversee the proper recording and categorization of financial transactions.
• Ensure that accounting software is updated regularly and adequately utilized by the team.
• Conduct periodic reviews to validate the accuracy and completeness of entries.

Provide Administrative Oversight for the Team in the Admin Unit, Drivers, Cleaning, etc.:

• Supervise the administrative unit to ensure smooth operations and optimal resource allocation.
• Develop and monitor performance standards for support staff, including drivers and cleaning personnel.
• Ensure the proper upkeep of office facilities and equipment.

Ensure Compliance with All Statutory Payments:

• Monitor and ensure timely remittance of statutory payments such as pensions, taxes etc.
• Keep accurate records of remittances for reference and audit purposes.
• Stay updated on changes in statutory requirements to maintain compliance.

Be Abreast and Comply with State and Industry Financial Legal Requirements:

• Continuously study new and existing financial legislation to ensure compliance.
• Advise management on the implications of legislative changes and propose necessary adjustments.
• Ensure policies and practices align with legal and regulatory frameworks.

Prepare Accurate Weekly Financial Reports

• Compile and present detailed financial reports, including cash flow summaries.
• Highlight key financial insights, trends, and variances for decision-making.
• Ensure the accuracy, timeliness, and clarity of reports.

Ensure Prudent Cost Management by Avoiding Unnecessary Purchases and Protecting Company Property:

• Regularly review expense reports to identify and eliminate inefficiencies.
• Implement procurement policies that promote cost-effectiveness.
• Develop strategies to safeguard company assets against loss or theft.

Maintain an Updated Asset Register for the Company:

• Track and record all company assets, including acquisitions, disposals, and depreciations.
• Conduct periodic physical verification to confirm the existence and condition of assets.
• Ensure compliance with accounting standards related to asset management.

Keep Proper Records of All Documents, Files, and Folders for References Always:

• Maintain an organized document management system.
• Ensure easy retrieval of records to support audits, reporting, and regulatory requirements.
• Regularly back up records to safeguard against data loss or damage.

Required Skills or Experience

• QuickBooks proficiency and pension scheme accounting will be an added bonus

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