Job Description: Responsibilities & Requirements
Overview
To guarantee the smooth operation of the office, the administrative assistant offers administrative support. Through a range of organisational and communication-related duties, this position assists managers and staff. The ideal applicant will be proactive, meticulous, and able to multitask in a high-pressure setting while yet acting professionally.
Responsibilities
- Act as the office's initial point of contact, take and route calls, handle emails, and promptly reply to questions.
- Examine and maintain physical and electronic file systems, making that all records are up to date and easily accessible.
- Help with the coordination of administrative tasks, such as clerical work, meetings, accounting, budgeting, and personnel.
- Help in the creation of technical items such as reports, presentations, and documentation.
- In charge of creating reports and private materials
- Keep track of inventory, oversee office supplies, and, if required, place purchases for IT-specific equipment.
- Manage vendor correspondence and work with outside service providers to arrange for repairs and assistance for office-related technology.
- Help with agenda preparation, team meeting minutes taking, and action item follow-up.
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Requirements
- A business administration, HND accounting, or purchase and supply degree, or its equivalent.
- It is advantageous to get additional credentials as a secretary or administrative assistant.
- Demonstrated expertise working as an administrative assistant, office assistant, or in a similar capacity, ideally in a tech or IT setting
- Knowledge of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Outstanding communication skills, both in writing and speaking.
- Strong time-management and organising abilities, as well as the capacity to set priorities.
- Problem-solving abilities and attention to detail.
- The capacity to operate both alone and cooperatively in a group setting.
- Experience providing customer service to outside clients.
Location: Accra & Tema
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Overview
To guarantee the smooth operation of the office, the administrative assistant offers administrative support. Through a range of organisational and communication-related duties, this position assists managers and staff. The ideal applicant will be proactive, meticulous, and able to multitask in a high-pressure setting while yet acting professionally.
Responsibilities
- Act as the office's initial point of contact, take and route calls, handle emails, and promptly reply to questions.
- Examine and maintain physical and electronic file systems, making that all records are up to date and easily accessible.
- Help with the coordination of administrative tasks, such as clerical work, meetings, accounting, budgeting, and personnel.
- Help in the creation of technical items such as reports, presentations, and documentation.
- In charge of creating reports and private materials
- Keep track of inventory, oversee office supplies, and, if required, place purchases for IT-specific equipment.
- Manage vendor correspondence and work with outside service providers to arrange for repairs and assistance for office-related technology.
- Help with agenda preparation, team meeting minutes taking, and action item follow-up.
ADVERTISEMENT
CONTINUE READING BELOW
Requirements
- A business administration, HND accounting, or purchase and supply degree, or its equivalent.
- It is advantageous to get additional credentials as a secretary or administrative assistant.
- Demonstrated expertise working as an administrative assistant, office assistant, or in a similar capacity, ideally in a tech or IT setting
- Knowledge of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Outstanding communication skills, both in writing and speaking.
- Strong time-management and organising abilities, as well as the capacity to set priorities.
- Problem-solving abilities and attention to detail.
- The capacity to operate both alone and cooperatively in a group setting.
- Experience providing customer service to outside clients.
Location: Accra & Tema
« Go back to the jobs list