Administrative Officer: EFEDCOM - Reputable Company

Job Purpose

• Provide the highest level of support to the management of the organization towards the achievement of its vision and mission
• Conduct research and liaise with members and relevant institutions to help achieve the objectives of EFEDCOM
• Assist in creating and maintaining a positive character and status for the organization in the eyes of the various local and international public
• Assist in engaging with member states and performing key duties on behalf of the Executive Director of the organization

Duties

• Support the development and management of activities at the secretariat in a manner that supports the delivery of workstream activities. This includes managing the logistics for meetings, conferences, and webinars, which includes the development of supporting materials (i.e invitations, agendas, speaker briefs, and presentations) and preparing event summary/outcome documents
• points, presentations and follow-up of outcomes and decisions

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• Provide support to the Executive Director on strategic priorities, administrative needs and special projects including, where appropriate, Executive council-related requests/briefs
• Participate in and support the organization of relevant meetings and conferences with stakeholders and members
• Deal with membership enquiries promptly, professionally and efficiently through multiple platforms – post, email and telephone – in order to improve member countries experience, increase engagement, and to help achieve the objectives of EFEDCOM
• Process new member Chambers applications for consideration of the Executive council and ratification by the General Assembly
• Liaise with member chambers on annual subscriptions, payments and related matters
• Engage with relevant mid-level stakeholders including policy makers and development working relationships with them
• Liaise with the Accountant for processing of all financial transactions of the federation to membership including bank cheques, processing credit/debit card transactions, reconciling and processing payments, and verifying bank transactions
• Draft reports and participate in the preparation of budget and work programmes related to the efficient functioning of the secretariat
• Provide requisite support to internal and external stakeholders.
• Support the secretariat with data and insights relating to statistics and industry trends as required.
• Ensure effective participation by members in all activities of the organization
• liaise harmoniously with officials of the Ghana Chamber of Mines in the discharge of his or her duties

Qualification Required & Experience

• A minimum of Bachelor’s degree in engineering, management, business administration, economics or related field
• A minimum of 5 years relevant work experience, in a similar position, preferably experience in working with business associations or multinational organizations
• Very good knowledge of the French language
• A good knowledge of the mining industry in West Africa will be an added advantage

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Other knowledge, Additional Competencies

• Good working knowledge of ICT technologies and computer applications (e.g MS Office, MS Teams)
• Strong writing skills that will translate into explaining complex or technical information in accessible language for various audiences
• Excellent verbal communication and presentation skills
• Experience with managing business relationships with stakeholders including policy makers
• Highly organized and efficient with strong and proven administrative skills
• Meticulous attention to detail
• Able to work under pressure and prioritize multiple deadlines/manage repetitive tasks effectively during busy periods
• Flexible and able to deal with a varied and demanding processing workload
• Experience in planning and coordinating events
• Outstanding interpersonal skills: the ability to relate with a wide range of individuals and to instill confidence and trust

Location: Accra