Contracts and Tenders Engineer - Process & Plant Automation Ghana



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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ABOUT THE ROLE

The Tenders and Contracts Engineer oversees the technical and commercial requirements of bids and contract.

FUNCTIONAL DUTIES AND RESPONSIBILITIES

  • Leading the tender committee to meet bid requirements and successfully tender for jobs
  • Facilitate end-to-end tendering process
  • Coordinate the technical activities of the tender committee
  • Be responsible for all commercial activities of the Contracts Team (BOQs, pricing etc.) 
  • Work with different levels of personnel within an organization to analyze and solidify an overall contract strategy
  • Coordinate actions with internal procurement and legal teams if needed
  • Report the status of current tenders/contract processes to management
  • Resolve any existing contract conflicts
  • Create language standards and rules for existing and new contracts
  • Serve as a liaison between internal and external parties during contract development and negotiation stages
  • Manage the procurement issues relating to tender, quotations and contracts
  • Lend assistance/support to the Estimation team in day-to-day requirements
  • Find opportunities to improve tendering and management contract systems
  • Negotiate terms, conditions and pricing, and ensure they are accurately executed and satisfied
  • Follow up to guarantee contractual payments have been made
  • Analyze potential risks that contract changes may pose to the organization
  • Ensuring tenders and contracts are run according to 
  • Schedule
  • Budget
  • Timelines
  • Timeliness of claims and invoicing
  • Appropriate Documentation for each stage of the tender and zero tolerance for non- responsiveness.
  • Feedback and Client Update


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QUALITY MANAGEMENT SYSTEM RESPONSIBILITIES

  • Uphold the Quality Management System (QMS) and work in conformance with the roles as specified in
  • the Departmental Manual
  • Effectively contribute to the delivery and achievement of the department’s management objectives 

HEALTH, SAFETY, AND ENVIRONMENT RESPONSIBILITIES

  • Understand fully, the importance of an effective OHS & EMS culture
  • Promote a continual improvement of OHS & EMS activities.
  • Identify and report hazards

Required Skills or Experience

EDUCATIONAL REQUIREMENT & EXPERIENCE

  • A Bachelor’s degree or equivalent in the following areas: Electrical Engineering, Petroleum Engineering, Mechanical Engineering, Computer Engineering/Computer Science, and Physics (or related science programs)
  • Experience in a similar role

KNOWLEDGE, SKILLS AND ABILITIES

  • Attention to detail and the ability to spot errors and inconsistencies
  • Excellent reading and language comprehension
  • Ability to work with a team at all levels of an organization
  • Effective ability to negotiate and execute contracts
  • Proven management and leadership skills
  • Exceptional communication skills (oral and written)
  • Flawless time management skills


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