Executive Assistant - AT Ghana

Position Title: Executive Assistant

Report Directly To: Managing Director

Job Purpose

To provide high-level confidential support to the Managing Director by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Duties/Responsibilities

• To act as a first point of contact dealing with correspondence and phone calls
• To proactively manage and coordinate the diary of the Managing Director by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Plan and organise travel and accommodation when required
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Managing Director are met.
• To provide full personal assistant support by dealing with all correspondence and calls, preparing routine letters, memos, reports to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Managing Director

Qualification Required & Experience

• A Bachelor’s degree in Management, Secretaryship or related discipline
• At least two (2) years of relevant post-degree qualification work experience
  
  

Required Skills

• Ability to convey information to people clearly and simply
• Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
• Ability to maintain accuracy and attention to detail
• Excellent interpersonal and communication skills including diplomacy
• Excellent time management skills with the ability to manage multiple priorities and deadlines
• Excellent knowledge of Microsoft Office
• Accountable and committed to the task in hand

Location: Kumasi