AT Ghana Administrative/Secretarial Jobs in Kumasi
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Position Title: Executive Assistant
Report Directly To: Managing Director
Job Purpose
To provide high-level confidential support to the Managing Director by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
Duties/Responsibilities
- To act as a first point of contact dealing with correspondence and phone calls
- To proactively manage and coordinate the diary of the Managing Director by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
- Plan and organise travel and accommodation when required
- Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Managing Director are met.
- To provide full personal assistant support by dealing with all correspondence and calls, preparing routine letters, memos, reports to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Managing Director
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Qualification Required & Experience
- A Bachelor’s degree in Management, Secretaryship or related discipline
- At least two (2) years of relevant post-degree qualification work experience
Required Skills
- Ability to convey information to people clearly and simply
- Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
- Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
- Ability to maintain accuracy and attention to detail
- Excellent interpersonal and communication skills including diplomacy
- Excellent time management skills with the ability to manage multiple priorities and deadlines
- Excellent knowledge of Microsoft Office
- Accountable and committed to the task in hand
Location: Kumasi
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