Finance & Administrative Officer - SEND Ghana

SEND GHANA, a policy research and advocacy organization, was founded in 1998. The vision of SEND Ghana is “A Ghana where people’s rights and well-being are guaranteed” with a mission “to promote good governance and equality of men and women in Ghana”.  It is headquartered in Accra, with network offices in Tamale and Salaga.

Job Description

• Position location: Volta, Bono East, Northern, Oti Regions 
• Reporting to: Finance Manager 
• Accountable to: Project manager
• Contract term: 2 years with possibility for extension
• Associates: Project officers

Objectives of the position

• To be able to keep basic financial and administrative records.  

Duties, Roles, and Responsibilities

Project Management

• To perform secretarial services for the office 
• To support program team during training workshops and staff meetings 
• File and manage office documentation 
• To serve as management information officer 
• To serve as the office receptionist
• To assist staff in using Internet for professional and official purposes 
• To maintain visitors book for the office 
• To manage and administer office imprest
• Purchase office supplies (toiletries & stationary) 
• Improve and operate an efficient system of receipt, recording, and distribution of mails.

B.  Financial Management and accountability

• Process account payables after examination of accuracy for payment. Ensure that all project-related transactions were conducted, processed, and recorded as per the donor system of chart of account 
• Ensure that all payments to suppliers and or projects are in accordance with relevant regulations and approved plan/budget.
• Ensure that cheque books, invoices, and other valuable books are well accounted for and kept in safe and secured custody.
• Ensure that all program activities expenditures are following donor-laid-down internal controls.
• Maintain up-to-date asset register including office vehicles, equipment, and motor bikes.

Required Skills or Experience

Education and work experience required. 

• Bachelor’s degree or Higher National Diploma Certificate in Accounting 
• A minimum of two (2) years working in NGO, access to finance, and agricultural development programme.

Key competency and skills required.  

• Excellent in QuickBooks, (Accounting software for financial transactions) 
• Excellent Inter-personal and Communication Skills
• Ability to perform under a pressured working environment  
• Results-oriented, proactive, and able to consistently meet deadlines
• Tolerance, high emotional intelligence, and information management ability.