GIZ Administrative/Secretarial Jobs in Accra
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The Administrative Specialist will be responsible for providing support in ensuring that financial and administrative regulations are complied with.
Tasks:
- Ensure regular monitoring of the procurement mailbox for new tender submissions.
- Responsible for managing bid opening processes, including coordination with all relevant stakeholders, scheduling appointments with the bid opening team and documenting the bid opening process.
- Creates and organizes folders in the designated filing structure and ensure all documents are appropriately stored post-bid opening.
- Check for completeness of documents in the filing structure before releasing bids to the procurement team.
- Ensures cascading of information to the procurement team which can be shared at a point of the process (e.g. technical bids before financial bids).
- Ensure all tender documents are handled securely and stored to maintain confidentiality.
- Support the FLP service unit and projects in administering and maintaining the filing system according to GIZ procedures and
adherence to confidentiality.
Qualification Required & Experience
- BA/BSc Accounting, Finance, or similar areas.
- Minimum of 5 years work experience with a focus on finance and administration.
- Good working experience in audit compliant filing and related digital filing systems.
- Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office Suite)
- Strong command of the English language (both written and oral) is required.
- Proactive attitude towards personal growth and institutional changes.
- Good interpersonal, management and communication skills.
- Rendering result-oriented performance.
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Location: Accra
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