Junior HR & Admin Officer - Premier Poultry

Premier Poultry aims to be the leading smallholder-focused poultry company in Ghana. Our purpose is to make rural households healthier and wealthier, and we achieve this by supplying them with high-quality, vaccinated, brooded, and affordable improved dual-purpose chickens. 

Reputed international investors back Premier Poultry with a proven track record of success in the poultry industry, including market-leading enterprises in Ethiopia (EthioChicken), Rwanda, and Uganda (Uzima). 

Job Description

• Report to: HR & Admin Officer
• Locations: Kumasi, Ghana   

We seek to employ highly motivated, passionate, committed, result-oriented, and self-driven professionals to help us establish our presence in rural and urban communities across the country.

Premier Poultry Limited is seeking a highly motivated and disciplined Junior HR& Admin officer with a passion for improving the lives of smallholder farmers. The Junior HR & Admin Officer will work closely with the HR & Admin in the HR& Admin Department, and he/she will be responsible for managing Premier Poultry Limited’s HR& Admin duties at its breeder farms and hatcheries. 

Job Responsibilities

• Create a staff database and keep track of all relevant staff information at our Farms. 
• Monitor contract expiry dates and renew contracts before it expires. 
• Maintain updated & secured staff information and personnel files at our farms.
• Work with the hiring managers and General Service in preparing office space, computers, and other relevant equipment before the arrival of the new staff. 
• Work with the supervisor in setting up individual orientation programs for all newly hired staff.   
• Provide orientation on HR policies and procedures.
• Pension: ensure that each employee has completed all pension formalities and has obtained a pension ID card
• Ensure all staff have specific roles and receive Job descriptions.
• Keeps and updates staff leave records (annual, sick, maternity, parental, etc.)
• Maintain updated annual leave tracking for all employees.  
• Assist the HR& Admin Manager in getting the completed evaluation on time and compiling relevant information from the performance evaluation.
• Oversee work permits and other relevant procedures for expat staff, are smoothly handled.
• Assist in collecting external training providers and creating a training database.
• Prepare & compile payroll and overtime information and submit it on time.
• Prepare job offer letters, and employment contracts and ensure that all staff fill out the required forms for employment.
• Edit and change the format of new Vacancies/JDs received.
• Post vacancies on the PPL website, and in other appropriate venues. 
• Receive and compile applications received.
• Prepare the CV summary of applications received.
• Shortlist potential candidates and review the final shortlist of the hiring manager to ensure it meets essential requirements for the position. 
• Prepare, schedule, and facilitate interviews.
• Attend interviews on behalf of the HR & Admin Department at our farms.
• Follow up and collect interview evaluations from interviewers.
• Prepare a summary of interview notes and evaluations.
• Prepare and distribute follow-up emails to candidates on the status of the recruitment (if they are shortlisted or rejected before or after the interview and assessment).
• Advise Managers and Supervisors on staff management, managing employee relations and grievances.
• Build a culture of teamwork, commitment, and performance across all departments
• Ensure all staff have specific roles and receive performance evaluation as per the timeline.
• Manage all other employee-related issues

Required Skills or Experience

Experience

• Fresh graduate or 1 year experience

Competences

• Strong personnel management experience.
• Strong computer skills.
• Ability to work under pressure and meet competing deadlines. 
• Excellent oral and written communication skills 
• Recommended Educational Qualifications
• BA degree in Management, Business Administration or Human Resource Management 
• Proven skills in administration and human resources management