Executive Assistant - Sandvik Mining and Rock Solutions



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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Sandvik Mining and Rock Solutions, a global leader in mining equipment and solutions, seeks a dedicated Personal Assistant to provide essential administrative support to our executive team. As a detail-oriented professional, you’ll optimize the Vice President’s efficiency, manage travel logistics, organise events and enhance overall office operations.

Responsibilities:

  • Schedule Management: Coordinate the Vice President’s and management team schedules.
  • Travel Coordination: Arrange local and international travel, adhering to company policies.
  • Front Desk Oversight: Manage the Accra office front desk and facilities.
  • Event Planning: Organize corporate events and functions.
  • Communication Hub: Act as a liaison between the Vice President, internal teams, and external stakeholders.
  • Meeting Organization: Prepare agendas and invitations, take minutes, and ensure well-organized meetings.
  • Document Management: Prepare, Proofread, and manage documents and presentations.
  • Office Supplies and Equipment: Oversee maintenance and coordination.
  • Fleet Management: Manage drivers and maintain the company’s light vehicle fleet.
  • Confidentiality: Handle sensitive information discreetly.


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Qualifications:

  • Bachelor’s degree in Business Administration or relevant field.
  • Minimum of five (5) years experience in a similar role.

Skills and Qualities:

  • Management Proficiency: Extensive knowledge in administration and management.
  • Business Acumen: Strong business sense and focus on environmental, health, and safety (EHS).
  • Communication Skills: Excellent verbal and written abilities.
  • Technological Proficiency: Proficient in Microsoft Office Suite and relevant software.
  • Project Support: Assist with project tracking and reporting.
  • Multitasking: Prioritize tasks effectively.
  • Professionalism: Maintain discretion and professionalism.
  • Problem-Solving: Anticipate needs and adapt to changing priorities.
  • Interpersonal Skills: Build relationships with stakeholders at all levels.
  • Leadership and Initiative: Take charge and plan ahead.

Desired Personal Qualities:

  • Adaptability: Thrive in a dynamic environment and handle unexpected challenges.
  • Attention to Detail: Ensure accuracy in all tasks and communications.
  • Collaboration: Work effectively with diverse teams and personalities.
  • Time Management: Efficiently manage competing priorities.
  • Positive Attitude: Foster a supportive and proactive work atmosphere.
  • Confidentiality: Uphold the highest level of discretion.

Reporting Relationship:

Sales Area VP/Managing Director


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