Finance Manager - Planned Parenthood Association of Ghana



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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The Planned Parenthood Association of Ghana (PPAG). An NGO and a Member of the International Planned Parenthood Federation (IPPF), and a Leading Provider of Sexual and Reproductive Health (SRH) Education and Services.

Job Description

REPORT TO: DIRECTOR OF FINANCE & ADMINISTRATION

LOCATION: HEAD OFFICE, ACCRA

DUTIES AND RESPONSIBILITIES

People Management

  • Oversee the operations and development of the finance unit;
  • Lead and coordinate staff and activities at the Unit;
  • Supervises and appraises subordinate staff.

Policy Management

  • Lead the conduct of regular assessments of financial procedures and suggest appropriate policy reviews;


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Financial Management

  • Maintain accounting records on all projects and other PPAG financial operations;
  • Ensure Monthly Salaries and Wages are analysed and journal entries passed;
  • Prepare monthly, quarterly and annual cash flow projections for the supervisor’s attention;
  • Perform treasury management functions including recommendations on alternative investment of idle funds
  • Review monthly bank reconciliation statements;
  • Review and finalize monthly financial returns and address any anomaly that may be detected;
  • Review monthly special project budget
  • Prepare dollar accounts and cash books;
  • Prepare draft final accounts in CEDI and DOLLAR for annual audit;
  • Directly work with External Auditors during annual audits;
  • Verify that disbursement/expenses are consistent with stated budgets;
  • Assist in liaising with external financial institutions as required;
  • Approve petty cash disbursement.
  • Lead the preparation of quarterly, half yearly and annual financial reports for management and donors.
  • Prepare and update assets register regularly
  • Responsible for the management of the store through the stores officer
  • Annual Programming and Funding Proposal Development
  • Lead on financial aspect of funding proposals development
  • Provide financial data as may be required in new proposal development and annual planning.
  • Preparation of the financial aspect of the Annual Business Plan;
  • Support the development of Strategic and annual business plans

General Duties

  • Performs any other duties as may be assigned by the supervisor

Required Skills or Experience

Qualifications & Experience

  • A master’s degree in Business Administration (Accounting/Finance) with a minimum of 5 years Post-master’s degree relevant working experience, 3 of which must be in a Managerial position.
  • A professional qualification (CA, ACCA, CIMA, etc.) will be an added advantage. Knowledge in the use of Sage Accpac would be highly preferred.


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The Person Must have:

  • Proven knowledge of financial analysis and strategy
  • Good working knowledge in using MS Office, especially spreadsheet, Powerpoint and Word applications.
  • Excellent verbal, written communication, presentation and report writing skills
  • In-depth knowledge of financial reporting standards, tax regulations and industry legislation
  • A dependable character
  • High sense of responsibility, accuracy, objectivity and ability to take initiative and adopt to change
  • Must be a team player
  • Analytical skills
  • Attention to detail
  • Interpersonal skills
  • Must be able to work for long hours and under pressure
  • Must be able to work with little or no supervision.
  • Ability to travel at short notices
  • Must have experience in the NGO environment.

 

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