Assistant Monitoring & Evaluation Specialist - Ghana Center for Democratic Development

Ghana Center for Democratic Development (CDD-Ghana) is a non-governmental, non-partisan civil society think tank that has been working since 1998 to advance democracy, good governance, and inclusive development in Ghana and the rest of Africa through research and analysis, policy and civic engagement, and strategic interventions and partnerships. The Center harnesses the power of evidence-informed analysis and ideas to stimulate public dialogue and inform and influence public policy in furtherance of its mission and vision.

Job Description

Unit: M&E

Department: Programs & Operations

The Assistant Monitoring and Evaluation Specialist will be part of the Center’s M&E team responsible for the Center’s overall strategic performance as well as learning culture through effective utilization of M&E information across its programs and projects. Under the overall guidance of the Director of Programs & Operations and direct supervision by Monitoring & Evaluation Specialist, the Assistant M&E Specialist will be responsible for monitoring and evaluating the program and research outputs of CDD-Ghana and for ensuring that the strategic vision of the Center’s projects is maintained and that its activities result in the achievement of all intended outcomes in a cost-effective and timely manner.

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Works with: Program Coordinator[s], Team Leaders of CDD-Ghana thematic program and operations clusters, Information and Technology Lead, and Communications Team Lead.

Duties/Responsibilities

• Collaborate closely with Program Coordinator[s] and Team Leaders of program clusters to ensure effective and timely reporting of M&E information; ensuring all MEL records are up-to-date before the end of the reporting period to enable correct and timely narrative reports;
• Develop/adopt an integrated database of all program/projects and ensure accountability through regular data updates, and data integrity;
• Track the performance of the project activities and outputs against expected results and adjust implementation processes to ensure projects are progressing towards the intended outcomes;
• Develop M&E plans for all projects and proposals and ensure the same is followed up during implementation;
• Ensure all projects/programs have updated work plans and performance management plans (PMPs) in tandem with all approved proposals, regularly reviewing and updating them as needed;
• Provide alerts to the respective Team Leaders on corrective actions required to avoid delays in implementation of projects activities, including flagging operational issues and risks requiring timely actions;
• Ensure that cross-cutting issues of inclusivity such as SDGs, gender, age, and disability are effectively addressed/mainstreamed in all project implementation;
• Develop and improve knowledge sharing, and learning mechanisms, for the organization;
• Analyze the impact of projects and promote learning by documentation of best practices. Use this information to support decision-making processes;
• Track program progress, projects’ expenditure against approved budgets, anticipate any deviations and recommend and act on relevant and required adjustments;
• Monitor all project activities, expenditures, and progress towards achieving value for money
• Monitor the sustainability of project results for securing multi-year grants;
• Suggest strategies for improving the efficiency and effectiveness of the projects/programs by identifying bottlenecks in completing activities and developing plans to minimize or eliminate such bottlenecks;
• Report monthly, quarterly, half-yearly, and annual progress on all project activities to the Program Coordinator[s];
• Provide inputs, information, and statistics for quarterly, annual, and other reports to the Program’s Coordinator;
• Assist the Program Coordinator[s] in preparing relevant reports;
• Ensure accurate quality narrative and financial reports are submitted in a timely manner and in accordance with donor requirements;
• Assist project personnel with M&E tools as well as support them in their use
• Perform other duties as required;

Required Skills or Experience

Education:

• University Degree (Bachelor’s or Master’s) in Statistics, Public Policy, International Development, Economics, or related field.

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Experience

• At least 5 years’ experience in the design and implementation of Results-Based Management for development projects implemented by national/international and local NGOs/donors/funding agencies;
• Experience in designing tools and strategies for data collection, analysis, and production of reports;
• Demonstrated experience of statistical packages and/or data analysis software (e.g. SPSS, Excel Strata) and advanced computer skills (word processing, spreadsheets, and databases are a must);
• Strong training & facilitation skills.

Functional Competencies

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships;
• Extensive knowledge in Results-Based Management (RBM);
• In-depth knowledge in web-based M&E systems;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral, written and presentation skills