Accounts Officer Trainee - BRAC Ghana Savings & Loans

BRAC Ghana Savings and Loans Ltd (BGSL), is a socially responsible for-profit organization, engaging people, especially women in sustainable economic and income-generating activities in Ghana. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. BGSL is part of BRAC International Holdings B.V (BIHBV) which operates in seven countries across Africa and Asia.

Job Description

•  Duty Station : Ablekuma

PURPOSE

To help program for smooth cash and bank transactions and record keeping
 

MAJOR RESPONSIBILITIES

• To ensure all collections made are deposited in the office fund & there is no excess cash in hand or bank.
• To ensure that the loan is being disbursed to the real loan at the presence of the local supervisor/ representative of a related program while disbursing loans.
• To ensure that the savings is being refunded to the right person at the presence of the local supervisor/ representative of a related program while refunded savings.
• To update project stock book, assets register in orbit system and ensure the identification number on the fixed assets.
• Day to day and time to time correspondence with the Area Accountant and resolving the issues.
• To update and maintain registers according to Finance Guideline (Like Staff Salary register, Cheque Register, Leave Register, Advance payment register, Office rent register, Daily Cash requisition register, Stock register, IOU register, passbook register, Medical benefit register, procurement register & etc).
• To update and maintain files according to Finance Guideline (Like Circular, Challan, Staff Salary, IOU, Leave Application, Monthly financial statement, Bank statement with reconciliation and bank signatory with staff individual bank information, voucher control sheet, cash certificate, house rent and etc).
• Checking, preparing and submitting Google sheet reports such as Office Rent, Self-insurance, bonus, stationery, daily basis weekly transaction report, procurement control and etc.
• To respect well office time by opening and closing business day on time and send DCR and Cash book report and bank slip every day before leaving the office.
• To prepare requisition form and get approval before purchasing anything. and prepare challan form for all assets/ goods/ things which are transferred to other office and received from other office.
• Check the movement register before paying any transport bill and check attendance register before paying lunch bill.
• Ensure quality of Finance and Accounts services of field offices and ensuring proper level of professionalism and providing best service within the lowest possible time frame so that no complaints can arise.
• To ensure office supplies such as printing, stationary, entertainment, electricity, water, general maintenance, program materials and etc.
• To check the Trail Balance ledger of all accounts heads before closing month
• To ensure proper cooperation and communication with internal audit, external audit and visitors. 
• To be aware of BRAC values and strictly follow the values.
• Preparing and submitting “Staff performance assessment" by following HR policy.
• setup and timely mid-year review and annual assessment).
• Gathering more knowledge on Digitalization specially on mobile app, orbit and sbiCloud

• Preparing report as per management demand & any other requirement for management from time to time. 
• To accomplish any other duties as delegated by supervisors.
• To record the cash of all programs in the daily collection registers and preserve in the file by preparing necessary voucher with sign.
• To update, preserve and maintain daily project wise Cash book.
• Bill voucher checking, coding, taking proper approval and project wise bill voucher preservation
• To prepare daily and monthly cash requisition.
• To update, preserve and maintain daily basis cash certificate with cash ledger & bank ledger.
• Project wise Bill voucher posting in the ERP software as per chart of accounts and to ensure booking
• of expenditure in proper accounts head without miscoding.
• To prepare staff salary and submit to Area Accountant within 18th day of every month.
• To take initiative to transfer staff salary based on verified payroll which send by CHO and make system voucher with salary related all provisions.
• To ensure fund (cash, bank) management, cost analyses, stock management and fixed asset management.
• Submitting Monthly Financial Statement to Area Accountant on time with necessary supporting.
• To prepare monthly Bank Reconciliation statement.
• Recording the daily loan disbursement, loan collection & savings collection including all other cash
• transactions and provide report as required by the program authorities.
• To ensure all collections made are deposited in the office fund & there is no excess cash in hand or bank.

Safeguarding responsibilities

• Establish a safeguarding culture across all level of the programme by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Responsible for ensuring team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned by the safeguarding policy and procedure.
• Follow the safeguarding reporting procedure in case any reportable incident takes place

Required Skills or Experience

EXPERIENCE (Including sector/industry):

• Cash and bank transaction
• Cash requisition preparations
• Cash certificate preparations and bank reconciliation statements
• Knowledge in Microsoft Word and Excel
• At least one-year of working experience in Microfinance/Financial institution

KNOWLEDGE, SKILLS & COMPETENCIES:

• Knowledge in MS Word, MS Excel, Internet
• Effective communication skills
• Reporting and writing skills in English

SPECIFIC EDUCATIONAL QUALIFICATION:

• Degree Concentration / Major
• Degree in Business Administration, Accounting