Accounts Officer Trainee - BRAC Ghana Savings & Loans

BRAC Ghana Savings and Loans Ltd (BGSL), is a socially responsible for-profit organization, engaging people, especially women in sustainable economic and income generating activities Ghana. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. BGSL is part of BRAC International Holdings B.V (BIHBV) which operates in seven countries across Africa and Asia.

Job Description

PURPOSE

Accounts Officer Trainee will take care of the financial bookkeeping; recording transactions, payments, expenses and processing invoices.

MAJOR RESPONSIBILITIES

• To ensure all collections made are deposited in the office fund with no excess cash in hand or bank
• To ensure that the loans are being disbursed at the presence of the local supervisor/ representative
• To ensure that the savings are refunded to the right persons at the presence of the local supervisor/ representative
• To update stock book, assets register in orbit system and ensure the placements of identification numbers on the fixed assets
• Day-to-day and time-to-time correspondence with the Area Accountant in resolving issues
• To update and maintain files according to Finance Guideline (Like Circular, Challan, Staff Salary, IOU, Leave Application, Monthly financial statement, Bank statement with reconciliation and bank signatory with staff individual bank information, voucher control sheet, cash certificate, house rent and etc.)
• Checking, preparing and submitting Google sheet reports such as Office Rent, Self-insurance, bonus, stationery, daily/weekly transaction report, procurement control and etc.

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• To respect office hours by opening and closing business day on time, and to send DCR and cash book reports and bank slips daily
• To prepare requisition form for purchases, and challan form for all assets/ goods/ things which are transferred to other offices
• Checking movement register before paying any transport bill, and the attendance register before paying lunch bill
• Deliver quality services by adhering to high level of professionalism. Providing best services within the shortest possible time to avoid complaints
• Ensure the availability of office supplies such as printing, stationary, entertainment, electricity, water, general maintenance, program materials and etc.
• To check Trail Balance ledger of all accounts before closing each month
• To ensure proper cooperation and communication with internal audit, external audit and visitors
• To be aware and strictly adhere to BRAC’s values
• Preparing and submitting “Staff Performance Assessment" by following HR policy setup and timely mid-year review and annual assessment).
• Gathering more knowledge on Digitalization especially on mobile app, orbit and sbiCloud
• Preparing reports and any other requirements per management’s demand
• To accomplish any other duties as delegated by supervisors
• To record cash in the daily collection registers. Preserve cash in the file by preparing necessary notarized vouchers
• To update, preserve and maintain daily MF Cash book
• Bill voucher checking, coding, taking proper approval and MF bill voucher preservation
• To prepare daily and monthly cash requisitions
• To update, preserve and maintain cash certificates with cash ledgers & bank ledgers daily
• MF Bill voucher posting and booking in the ERP software as per chart of accounts and to ensure booking of expenditure in proper accounts without miscoding
• To prepare staff salary and submit to Area Accountant within 18th day of every month
• To take initiative to transfer staff salary based on verified payroll
• To ensure fund (cash, bank) management, cost analyses, stock management and fixed asset management
• Submitting Monthly Financial Statement to Area Accountant on time with necessary supporting documents
• To prepare monthly Bank Reconciliation statements
• Recording the daily loan disbursement, loan collection & savings including all other cash transactions, and to provide reports as required by the program authorities

Safeguarding responsibilities:

• Establish a safeguarding culture across all level of the programme by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
• Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure
• Follow the safeguarding reporting procedure in case any reportable incident takes place

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Required Skills or Experience

EXPERIENCE (Including sector/industry)

• Cash and bank transaction
• Cash requisition preparations
• Cash certificate preparations and bank reconciliation statements
• Knowledge in Microsoft Word and Excel
• At least two years of working experience in Microfinance/Financial institution

KNOWLEDGE, SKILLS & COMPETENCIES

• Knowledge of MS Word, MS Excel, Internet
• Effective communication skills
• Reporting and writing skills in English

SPECIFIC EDUCATIONAL/PROFESSIONAL QUALIFICATION

• Degree: Concentration / Major Business Administration, Accounting

PROFESSIONAL DEGREE / CERTIFICATION

• Added advantage

Duty Station : Abuakwa, Ejisu, Bantama, Ahenema Kokoben and Nkawie