Legal Business and Records Coordinator - Newmont Mining Corporation

Newmont Mining Corporation is a leading global gold producer with key assets in Nevada, Peru, Australia, Ghana and Suriname.

Newmont’s Africa Operations holds two gold mining operations in Ghana: the Ahafo Mine located in the Brong-Ahafo region and the Akyem Mine located in the Eastern region. There is also near mine exploration and development focus in Ghana to annually replace gold reserves. Newmont Africa also has early-stage exploration programs in the African countries of Ethiopia and Morocco.

Our Africa operations employ approximately 5,900 employees and contractors, with the majority working at the Ahafo Mine. We offer an unparalleled blend of opportunity and career satisfaction with all the benefits you would expect from a global company. This, combined with our growth opportunities, makes Newmont a great company to work.

Our Akyem and Ahafo mines have made significant sustainable community development investments in our host communities. These include establishing Development Funds at our Akyem and Ahafo operational areas with each mine contributing US$1 per ounce of gold sold and 1% of net pre-tax annual profit into its community development fund.

The only gold company listed in the S&P 500 index, Newmont in 2007 became the first gold company selected to be part of the Dow Jones Sustainability World Index. Newmont’s industry-leading performance is reflected through our Africa operations’ high standards in environmental management, health and safety for our workforce and creating value and opportunity for our employees, host communities and Newmont’s shareholders.

About This Role

• To manage legal department and company records, coordinate legal business, document governance and provide support to the Company Secretary function.

In This Role You Will

Company Secretarial and Administration

• Support Company Secretary as the secretary serves as liaison between Board of Directors, Company and relevant stakeholders.
• Coordinate departmental and board meetings, events and training.
• Create schedules, coordinate appointments, prepare documents and presentations, track and report expenses, payments, budgets, regulatory filings; and maintain custody of seals and stamps.
• Serve as contract lifecycle administrator, process service requisitions, renewal of solicitor licenses and legal department with Bar Association, etc.
• Provide administrative support to the legal team, and coordinating vendor/service provider, client contacts.
• Draft board minutes, maintain Register of Directors, process board emoluments, arrange logistics for board meetings, etc.

Ethics and Compliance

• Coordinate awareness activities, events and training.
• Support due diligence, compliance and legal risk management.
• Comply with legal business, laws and regulations, confidentiality, scheduling, problem-solving, etc.

Policies and Standards

• Carry out document controller duties.
• Review regional and Accra documents (standards, SOPs, forms etc.) and verify they are ISO approved.
• Review, track and report on governance documents (including Donations, etc.).
• Follow up with various departments on documents nearing expiration or have expired to get them up to date as needed.

Legal / Business Records

• Oversee and direct operations and activities related to records management system within the region.
• Implement, update and maintain the global records retention rules, records classification system and global records inventory in Ghana.
• Create, maintain and update department files, records, and filing systems.
• Track statutory obligations for renewal and extension, submit periodic reports, support preparation and application for permits and reports, etc.
• Maintain a legal register of relevant commitments, statutory obligations, tenements and permits.
• Custodian of hard and electronic repositories.
• Manage legal department SharePoint site.
• Provide advice and guidance on records management to regional functions.
• Liaise with global/corporate records group.

Your Training, Skills & Experience Checklist

Formal Qualification (including Professional Registrations):

• A general Bachelor’s degree.
• Paralegal qualification preferred.
• A Masters degree is desirable.

Additional Knowledge

• Good knowledge of IT processes, and systems / platforms.
• Knowledge of legal systems and court processes is desired.
• Knowledge of applicable governance processes and documents.

Experience

• Between 5 to 7 years’ experience in Records Management, Database Management, Information Studies or Land Management and Law.
• Office management and/or event management experience.

Technical Skills

• Excellent verbal and written communication skills.
• Advanced proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong administrative, coordination and organizing abilities.
• Exceptional problem-solving and analytical skills.
• Sound language proficiency, literacy and listening skills.
• Sound consultation, facilitation and networking skills.
• Management and decision-making capabilities.
• Demonstrated experience with the SAP payment system.
• Ability to prioritize and manage time effectively.
• Counselling and interpersonal skills.
• Proven liaison, reporting and presentation skills.
• Management and decision-making skills.
• Sound consultation, facilitation and networking skills.