Aldelia Administrative/Secretarial Jobs in Accra
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The Administrative officer is responsible for the implementation of administrative strategies in Aldelia. The job holder will be responsible for the smooth implementation of all administrative processes. He/She will manage all client complaint resolutions and support the operations, procurement and logistics teams.
Key Responsibilities
- People management of external staff.
- Ensure timely distribution of Payslips to contractors and external staff.
- Resolve external staff complaints.
- Assist in sourcing, selecting, controlling, and managing third party vendors' activities who directly impact our business.
- Assist in the planning, administering, implementation and controlling of weekly budgets for office operations purposes.
- Assist in providing operational support to Aldelia HQ on vendor registration, vendor sourcing etc.
- Provide general support to the operations team.
- Manage health insurance enrolment and pension accounts creation for external staff.
- Manage the process of permit acquisition and renewal.
- Assist in budget Planning.
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Key Relationships/ Stakeholders
External
- Client
- Vendors
- Contractors
- Partners
- Immigration Authorities
Internal
- Line Management
- Employees
- Other Aldelia offices
Person Specification
Prefered Experience
- Bachelor's degree qualified ideally in Social Sciences, Business Administration, Humanities.
- A minimum of 3 years experience in administration, office management, general service is required for this role.
- Knowledge of organizational effectiveness and administrative management.
- Experience in budgeting and forecasting.
Language Requirement
Proficiency in English is required. Proficiency in French or Portuguese is an added advantage.
Skills
- Demonstrate a high level of autonomy, fast thinking, and decision-making skills.
- The ability to think outside the box is a great advantage.
- Demonstrate a high level of interpersonal, analytical, and writing skills to effectively communicate.
- Ability to think from a business perspective and make basic decisions on behalf of the company.
- Demonstrate a high level of proficiency in Microsoft Office Suite.
- Can identify, allocate and monitor resources effectively and efficiently.
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Behaviours
- Performance, Efficiency, Teamwork, Diligence, Congeniality
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