Administrative Officer - Yinson

Overall purpose of the job

• To provide effective and efficient administrative support to the team.

Principal accountabilities

• To provide comprehensive administrative support to the whole team.
• Co-ordinate all transport and logistics with respect to personnel movement and tracking in country and abroad.
• Responsible for complete travel management by liaising with designated travel agents for cost efficient tickets, hotel accommodation, meet and greet, visas, vaccinations, health requirements, etc.
• Organisation and co-ordination of all guests and colleagues visiting the Ghana Office in terms of LOIs, VOAs, immigration matters etc.
• Responsible for ensuring the Office Reception is fully functional and manned at all times.
• Responsible for coordinating all repairs, maintenance, generator / power and general upkeep of the office which includes liaising with the landlord / service providers on all issues pertaining to the office block.
• Maintain a comprehensive administrative filing system of all administrative contracts and agreements.
• Responsible for all staff house activities in relation to bill payments, cleaning, utilities, maintenance etc.
• Assist in the preparation of paperwork for work and residence permits processing for all expat employees.
• Ensure the office is stocked with stationery and groceries as appropriate.
• Ensure the office is clean and presentable at all times by supervising the cleaners.
• Responsible for supervising all drivers and coordinating their work plans.
• Responsible for arranging office meetings/townhalls.
• Maintain a comprehensive manual filing system of all inbound and outbound correspondences to the MD/CM
• Act as a personal assistant to the MD/CM as and when required

Qualifications / Skills / Experience Required

• Effective written, communication and organisation skills.
• Previous experience in a similar function.
• A degree in business administration or associated relevant degree.