Administrative and Accounts Assistant - IITA Ghana

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation.

Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food-secure future.

Please visit www.iita.org for more information on IITA.

Job Description

The International Institute of Tropical Agriculture Ghana seeks a suitably qualified Ghanaian National to fill the position of an Administrative and Accounts Assistant in its Accra Liaison Office

ROLE

The successful candidate will carry out the following:

• Assist the Country Representative and Station Administrator with the day-to-day operational and administrative activities of the Accra Office.
• Assume responsibilities for general office administrative functions including, but not limited to, travel logistics, hosting of visitors, responding to telephone and other enquiries, planning events/conferences/workshops, drafting correspondences, scheduling appointments, support with staff recruitment, managing vehicle and office equipment maintenance, and managing procurement of supplies and equipment.
• Maintain an efficient filing system and database for operations of the Accra Liaison Office
• Assist the Station Accounts Officer and Cashier to process and make payments as required in line with laid down procedures
• Manage Accra Office Petty Cash and associated expense reports in accordance with institute’s policies and procedures
• Prepare weekly and monthly cash certificates
• Work with the Station Accounts Officer and Cashier to ensure efficient financial reporting of all transactions
• Make and store photocopies of all original vouchers, invoices, receipts and other supporting documents of financial transactions
• Perform other duties related to the administrative and financial management functions as may be determined by the supervisor.

Required Skills or Experience

• A Bachelor’s degree in Business Studies in Secretaryship and Management with Accounting or a related discipline. A graduate degree in Public Administration or a related discipline will be an added advantage
• A minimum of 5 years of working experience in a similar or related position in an international research organisation is preferable.
• Good office organization and human relations skills
• Good computer skills – spreadsheets, word processing, and other MS Office applications
• Good written and spoken English. A working knowledge in French will be an added advantage
• Must be a team player and a quick learner.
• Must be proactive and be able to work with minimal supervision