Finance & Administration Officer - Fairtrade Africa

Our website is made possible by displaying online advertisements to our visitors.
Please consider supporting us by disabling your ad blocker.

Finance & Administration Officer - Fairtrade Africa

A Must Read Article: 10 checks to identify fraudulent or scam job offers

Free Tuition Scholarships to Study in UK, US etc.

Click here to join us on Telegram

1. Patiently scroll down and read the job description below.

2. Scroll down and find how to apply or mode of application for this job after the job description.

3. Carefully follow the instructions on how to apply.

4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.

Fairtrade Africa (FTA) is the umbrella network organization representing Fairtrade-certified producers and workers in Africa. It has four (4) regional networks – Eastern Africa; Southern Africa; West Africa; and Middle East and North Africa. Established in 2005, FTA aims to effectively represent producers and workers within the International Fairtrade System and provide services to them that contribute to the improvement of their livelihoods. The FTA Board directs the policy and strategic development of the organization.

FAIRTRADE AFRICA PURPOSE: To improve the socio-economic conditions of African producers through increased access to better trading conditions.

Job Description

  • Post holder reports to Finance and Procurement Manager
  • Staff reporting to this post: Finance and Administration Assistant
  • Budget Responsibilities: Yes

Duties and Responsibilities

Key Performance Areas

Finance Support

  • Prepare and maintain cash controls, reconciliation of bank statements, process invoices and maintain purchase order systems in accordance with the FTA financial policies.
  • Develop procedures and oversee controls in issuing procurement contracts and processing of all payments and cheques.
  • Ensure local tax laws and regulations are adhered to, by withholding, remitting and paying all taxes due and in due time
  • Ensure transactions are recorded and entered into the computerized accounting system in an accurate, timely and transparent manner
  • Prepare monthly, quarterly and yearly projects and regional financial statements
  • Prepare for and assist with the regional annual audits
  • Maintain the office petty cash and staff imprest systems
  • Assist with the preparation and consolidation of projects and regional budgets
  • Accountable for monitoring the progress of projects, reporting and investigating variances in collaboration with the Finance department



Administration and Logistics Support

  • Maintain an up-to-date office asset register and coordinate office equipment maintenance and repairs to ensure equipment is in good working conditions
  • Ensuring timely payment of utility bills (water, electricity, internet,)
  • Arrange all travel (national, regional and international), transfers and accommodation bookings for the HoR and members of the Board, staff and assist during their stay.
  • In liaison with the programming team organize and arrange producer visits for the HoR and other visitors.
  • Support the region with procurement of goods and services (Air Ticket, Hotels, Visibility materials etc)
  • Ensure availability of meeting rooms, external venues, equipment, materials and catering arrangements for regional board and partner meetings as required

Human Resources Support

  • Support the HR & Administration Manager in field recruitment exercises by organizing interviews, interview folders, and sending out regret letters
  • Liaise with the HR and Administration Manager and the Head of Region to ensure timely renewal processes for contracts.
  • Coordinate the onboarding of incoming local staff and prepare their induction programmes
  • Monitor, track and update the leave database in coordination with line managers.
  • Update and ensure staff medical, and all other insurance records are up to date.
  • Create and maintain employee files, and ensure that all records are up to date.

Required Skills or Experience


  • Diploma in Accounting, Finance or a related field
  • Member of a professional body such as ICAM
  • A degree in Business Administration
  • Certified accountancy qualification

Experience and Knowledge

  • At least 3 years experience in a similar position developing and monitoring budgets
  • Knowledge of the local taxation laws and general accounting convention
  • Knowledge of accounting software




  • Strong financial management and accounting skills
  • Data entry and records maintenance skills
  • Bookkeeping and accounting skills
  • Excellent analytical skills
  • Good MS Office skills particularly MS Excel
  • Excellent organisational skills
  • Ability to work with different accounting packages
  • Good customer services skill
  • Excellent oral and written communication
« Go back to the jobs list




Before you look at how to apply for the job, take a look at the recommended career resources and guides we have for you. It is always good to prepare yourself for your dream job. Carefully read the articles and proceed to apply.

How to Apply

Click here to apply >>


  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.


JobSearch Ghana is your most reliable website for latest jobs in Ghana today. If you are interested in getting genuine and reviewed job vacancies in Ghana from the best companies, then you are in the right place. Browse For Graduate Jobs, Government Recruitments & More. You can find current jobs in Ghana today on LinkedIn, Glassdoor, Graphic, Job Web Ghana here


Job search is not an easy journey especially for jobs in Ghana 2023. That is why we have engaged experts to write seasoned articles to guide your job search in Ghana. We cover interviews, cover letters, CVs, aptitude tests, workplace life, entrepreneurship, personal finance and more. Check out our career articles page today!