Finance & Operations Manager - Ubora Institute

Ubora is a Pan African non-profit organization incorporated in Ghana with an operational base in Accra. 
 

Job Description

We are looking for a committed, highly motivated, proactive, and flexible personality to complement and support the organization’s operations to positively impact organizational growth and development.

Main Responsibilities

Accounting & Financial Reporting:

• Ensuring that funds are spent and managed according to the goals, financial policies, objectives, and mission of Ubora Institute and its partners.
• Vetting all requests made in connection with the Ubora Institute and its partners.
• Disseminate to team members any changes to the accounting and finance policies of the organization.
• Plan and assign the day-to-day tasks to be carried out by the finance and operations unit.
• Ensuring that all financial transactions recorded are accurate and in accordance with IPSAS standards.
• Review financial transactions entered in the QuickBooks accounting system for accuracy and suggest adjustments where necessary.
• Preparing monthly financial reports to donors, management, and the Board.
• Preparing year-end management accounts for external audits.

Payroll & Budgeting

• Preparing monthly staff payroll and faculty payments due subject to the accurate requirements of the tax and pension authorities’ standards.
• Preparing annual organizational budgets for Board approval.
• Monitor, track, and report the budget and cash flow status of projects periodically.
• Liaise with technical teams to prepare budgets in response to proposals to be submitted in response to RFPs as a member of the new business team.

Compliance & Procurement

• Prepare and submit monthly statutory payments for staff and suppliers to the Ghana Revenue Authority (GRA), Social Security and National Insurance Trust (SSNIT),Tier 2 Trustee, and relevant bodies on a timely basis.
• Prepare and submit timely annual statutory tax and organizational returns to GRA, the Registrar General’s Department, and relevant local and international bodies.
• Prepare all requirements and liaise with project team leads to submit documentation for the renewal of the organization’s social welfare, municipal, PPA, and Data commission certificates periodically.
• Liaise with donor finance teams periodically to ensure continuous compliance with donor requirements.
• Ensure that partner/donor deadlines for financial reporting, contracts, and administrative compliance are met.
• Ensure there are adequate internal controls to safeguard the organization’s assets.
• Coordinate the sourcing of invoices and support the selection of vendors/suppliers on all procurements.

Management & Supervision

• Working together with the Executive Director to set and achieve the strategic goals of the organization.
• Translating annually, the strategic organization goals into actionable day-to-day plans by the finance and operations team.
• Supervise the work of the finance and accounts, Human resources, IT, and operations teams and contractors.
• Periodically appraise the work of supervisees.

Operations

• Review and discuss contracts with new partners /donors.
• Ensure that the organization’s premises, assets, workstations, and work environment are in good working conditions.
• Liaise with the operations and project leads/coordinators to arrange official travels for all staff and faculty.
• Lead the onboarding of new staff, partners, and consultants.

Required Skills or Experience

Person Specification

The candidate must have good experience in finance, accounting, compliance, and general operations in an NGO environment and knowledge of the health sector in a developing country context.

The table below details the requirements:

COMPENSATION

• Competitive salary based on experience.
• Group personal accident insurance, monthly communication (airtime and data), Medical insurance for staff, spouse, and up to four biological or legally adopted children.

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