Finance & Operations Manager - Ubora Institute



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Finance & Operations Manager - Ubora Institute





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1. Patiently scroll down and read the job description below.

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Ubora is a Pan African non-profit organization incorporated in Ghana with an operational base in Accra. 
 

Job Description

We are looking for a committed, highly motivated, proactive, and flexible personality to complement and support the organization’s operations to positively impact organizational growth and development.

Main Responsibilities

Accounting & Financial Reporting:

  • Ensuring that funds are spent and managed according to the goals, financial policies, objectives, and mission of Ubora Institute and its partners.
  • Vetting all requests made in connection with the Ubora Institute and its partners.
  • Disseminate to team members any changes to the accounting and finance policies of the organization.
  • Plan and assign the day-to-day tasks to be carried out by the finance and operations unit.
  • Ensuring that all financial transactions recorded are accurate and in accordance with IPSAS standards.
  • Review financial transactions entered in the QuickBooks accounting system for accuracy and suggest adjustments where necessary.
  • Preparing monthly financial reports to donors, management, and the Board.
  • Preparing year-end management accounts for external audits.


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Payroll & Budgeting

  • Preparing monthly staff payroll and faculty payments due subject to the accurate requirements of the tax and pension authorities’ standards.
  • Preparing annual organizational budgets for Board approval.
  • Monitor, track, and report the budget and cash flow status of projects periodically.
  • Liaise with technical teams to prepare budgets in response to proposals to be submitted in response to RFPs as a member of the new business team.

Compliance & Procurement

  • Prepare and submit monthly statutory payments for staff and suppliers to the Ghana Revenue Authority (GRA), Social Security and National Insurance Trust (SSNIT),Tier 2 Trustee, and relevant bodies on a timely basis.
  • Prepare and submit timely annual statutory tax and organizational returns to GRA, the Registrar General’s Department, and relevant local and international bodies.
  • Prepare all requirements and liaise with project team leads to submit documentation for the renewal of the organization’s social welfare, municipal, PPA, and Data commission certificates periodically.
  • Liaise with donor finance teams periodically to ensure continuous compliance with donor requirements.
  • Ensure that partner/donor deadlines for financial reporting, contracts, and administrative compliance are met.
  • Ensure there are adequate internal controls to safeguard the organization’s assets.
  • Coordinate the sourcing of invoices and support the selection of vendors/suppliers on all procurements.

Management & Supervision

  • Working together with the Executive Director to set and achieve the strategic goals of the organization.
  • Translating annually, the strategic organization goals into actionable day-to-day plans by the finance and operations team.
  • Supervise the work of the finance and accounts, Human resources, IT, and operations teams and contractors.
  • Periodically appraise the work of supervisees.

Operations

  • Review and discuss contracts with new partners /donors.
  • Ensure that the organization’s premises, assets, workstations, and work environment are in good working conditions.
  • Liaise with the operations and project leads/coordinators to arrange official travels for all staff and faculty.
  • Lead the onboarding of new staff, partners, and consultants.

Required Skills or Experience

Person Specification

The candidate must have good experience in finance, accounting, compliance, and general operations in an NGO environment and knowledge of the health sector in a developing country context.


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The table below details the requirements:

Qualifications

Bachelor’s Degree in Finance, Accounting, or a relevant field.

Essential

Qualified Accountant (ACCA/ICA)

Essential

Experience

At least 7 years of progressive experience working in a finance and accounting function.

Essential

At least 3 continuous years of experience leading and managing the finance and operations team of an organization.

Essential

Experience in working in an international development context

Desirable

Skills & Abilities

Practical knowledge of IPSAS financial reporting standards.

Essential

Detail-oriented, as well as capable of a “big picture” perspective in projects and program execution, coordination, and reporting

Essential

Creative, self-starter with proven analytical skills and ability to meet deadlines.

Essential

Self-disciplined, results-driven, and working together with a team to achieve results.

Essential

Excellent verbal, written, and presentation skills with the ability to articulate thoughts and plans to a varied audience.

Essential

Proven ability to multi-task and manage complex projects.

Essential

Flexible, adaptable, intellectually curious, receptive to new ideas, and willing to learn and change.

Essential

Good negotiation skills and ability to work with people and organizations of diverse backgrounds, experiences, and cultures. Essential

An overall commitment to excellence in quality of work and outcomes in self and others.

Essential

Proficiency in PowerPoint, Word, Excel, Outlook, and other virtual facilitation platforms like Zoom, Skype, MS Teams and WebEx, etc.

Essential

Working knowledge of QuickBooks accounting software

Essential

Others

Be committed to equality, ensuring that people’s human rights are respected regardless of their age, gender, disability, race, religion, or others.

Essential


COMPENSATION

  • Competitive salary based on experience.
  • Group personal accident insurance, monthly communication (airtime and data), Medical insurance for staff, spouse, and up to four biological or legally adopted children.


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Before you look at how to apply for the job, take a look at the recommended career resources and guides we have for you. It is always good to prepare yourself for your dream job. Carefully read the articles and proceed to apply.

How to Apply

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  • An application will not in itself entitle the applicant to an interview.

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