Finance Administration Officer - Planned Parenthood Association of Ghana

The Planned Parenthood Association of Ghana (PPAG), is an NGO and a member of the International Planned Parenthood Federation (IPPF). PPAG, a leading provider of Sexual and Reproductive Health and Rights (SRHR) education, information and services in Ghana,in close collaboration with OXFAM, hereby invites result-oriented and committed persons to apply for the following vacant position to be filled in the Association.

Job Description

DIRECTLY REPORT TO: FACILITY HEAD

INDIRECTLY REPORT TO: SENIOR FINANCE MANAGER and PROCUREMENT AND ADMINISTRATION MANAGER HEAD OFFICE

DUTIES AND RESPONSIBILITIES

• Prepares monthly, quarterly, half-yearly and annual projects and other financial and any other reports that may be assigned
• Coordinate and ensure that expenses are incurred in accordance with the Association’s policies.
• Coordinates and ensures that expenditure returns are received, reviewed, properly coded and entered into the accounting system.
• Prepares consolidated final accounts and supporting schedules for the end- of -year audits
• Ensures that consistency is maintained in the internal control system and report any lapses to the Senior Finance Manager
• Coordinates and ensures that funds are available for activity implementation
• Undertakes monthly updates of the Fixed Asset Register for the facility and projects
• Ensures that all non-current assets are well coded and recorded in the assets register.
• Facilitate procurement of goods, works and services in accordance with PPAG’s policies and procedures at the facility.
• Ensure that all assets are properly maintained and insured at all time.
• Prepares monthly Bank Reconciliation statements
• Assists in preparation of Annual Business Plan (BP)
• Prepares Annual Workplans and completes Performance Appraisal Form
• Manages the facility’s store in terms of Monthly reporting, receiving, recording, storage, issuing of goods/drugs/commodities meant for the facility.
• Ensures that stock records/ledgers are regularly updated using the Tally cards, etc.
• Conducts and reports on periodic stock counts
• Manages the vehicles and other moveable properties of the Association at the facility.
• Perform any other duties that may be assigned by the Supervisor

Required Skills or Experience

• A first degree in Accounting or its equivalent.
• A minimum of 3 years relevant working experience., Proficiency in computer skills, spreadsheet, accounting packages and MS Word, Excel, and PowerPoint is required.
• Good working knowledge in Accpac Accounting Software is preferable.

The Person Must have:

• Good working knowledge in the use of the computer
• Experience in providing technical support to other staff
• Have very good interpersonal, communication, and report-writing skills
• Must be honest, transparent, and reliable
• High sense of responsibility, accuracy, and judgmental skills
• Must be a team player and able to work for long hours and under pressure
• Must be able to work with little or no supervision and have an eye for details