Procurement Coordinator - Qatar Charity

Qatar Charity is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar. The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world.

This willingness was derived from the Qatari society’s values, principles and cultural heritage and Qatar Charity came as the institutional solution that would cater to it. Initially founded to provide life-saving assistance to children affected by conflicts or natural disasters, Qatar Charity then expanded its areas of expertise to include various humanitarian and development aid fields, providing relief and assistance to more than 110 million beneficiaries worldwide.

With funding from Qatar, Qatar Charity in Ghana is willing to support vulnerable communities in achieving progress and prosperity by providing adequate support for vulnerable communities through robust social welfare systems and related services in various states within Ghana

Job Description

• Report to: Logistics Officer
• Contract duration: Short-term Contract (6 months) with possible extension

MAIN PURPOSE OF THE JOB

The Procurement Coordinator (PC) will be responsible for conducting of all procurement activities related to QC programs, projects and administration. S/He will conduct the procurement in accordance with the highest standards of profession and ensuring adherence to Qatar Charity procedures and regulations.

JOB DESCRIPTION

• Day-to-day conducting of procurement processes and activities from the purchase request level to close-out and final payment.
• Prepare solicitation and tender documents for all QC projects (gathering technical documents into bid forms, contracts’ preparation, direct procurement activities, etc.) under the overall direction of the Logistics Officer and in close coordination with other team members.
• Conduct tendering, evaluation, placement and monitoring of contracts including procurement of works, goods and services.
• Assist in the selection of appropriate suppliers, contractors and service providers, in accordance with QC procurement policy to promote good procurement practices. 
• Draft contracts with contracting companies, suppliers and service providers to achieve service levels through projects/programs’ implementation.
• Maintain effective procurement documentation and records in compliance with QC policies and procedures.
• Establish and maintain a central register of all contracts, develop appropriate databases for key suppliers and main contractors.
• Collaborating with the Logistics officer and projects/programs team to update procurement plans periodically ensuring that project entities are ready and timely due compliance requirements are available.
• Performing other duties as may be assigned by direct supervisor.

ESSENTIAL WORK ACTIVITIES

• Not limited to the followings; Coordinating and conducting procurement activities for all programs/projects and administration procurement. 

Required Skills or Experience

• Bachelor's degree preferably in Engineering, Accounting or Business Administration or any other related field, with strong post-qualification experience (minimum 3 years in related field) 
• Arabic Language skills will be considered as added value but it’s not mandatory 
• Strong communication skills.
• Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast-paced environment with tight deadlines.
• Demonstrated experience of working with team. 
• Professional computer Skills, word, excel, and access.
• Valid driver’s license.
• Very Good knowledge of English and Arabic.
• An understanding of and commitment to QC’s mission and values