Project Manager (BE SMART) - Plan International



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Project Manager (BE SMART) - Plan International





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The Project Manager will be responsible for coordinating project activities of two regions. That is, the Eastern and Oti Regions. He/she will also be responsible for bringing on board and working with other specialists and government protection agencies, (E.g. Social Welfare/Community Development, DOVVSU).

Child protection and safeguarding principles of collaboration, participation, transparency, and respect for women and children’s rights will be integrated into all aspects of this role. The post-holder will be based in Ho but travel to the project locations.

Typical Responsibilities - Key End Results of Position:

"What" is done and "why", but not "how"; include indicators for success

 “BE SMART” Strategy and management

  • Facilitate the work planning and management of the Be Smart Project in the Oti and Eastern regions.
  • Ensure that project results are achieved and reported on through the project's Monitoring and Evaluation (M&E) system.
  • Ensure that the Be Smart project delivers high-quality programming that is compliant with best practice as outlined in the Be Smart project proposal, Plan International Ghana Country Strategic and relevant Ghana government guidelines and policies.
  • Manage partnerships and relationships with relevant stakeholders in project planning, implementation, monitoring, evaluation and reporting for effective linkages.


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  • Actively engage with stakeholders and government agencies involved in Be Smart implementation and formal protection agencies in Ghanain order to promote collaborative planning towards long term sustainable solutions.
  • Support in engaging local partners for social mobilization, group formation and training under the Be Smart project.
  • Facilitate and organize review meetings with the regional and national offices with stakeholders in collaboration with other relevant organisations.
  • Liaise with other Technical Specialists and other project staff to ensure effective integration of Plan programmes.
  • Ensure Gender is mainstreamed in all Be Smart related activities and maintain gender sensitivity towards staff and Plan associates to avoid gender discrimination.
  • Ensure Safeguarding and Child Protection is mainstreamed in all Be Smart related activities.
  • Manage the financial, logistical and reporting aspects of Be Smart partnership assuring compliance with Plan and donor reporting requirements.
  • Actively participate in all network meetings (both local and international) to learn and share best practices for management decision-making.


Partnership and Networking

  • Establish and maintain productive collaborative relationships primarily with the relevant agencies and stakeholders (GES, GHS, DOVVSU, SW/CD, CHRAJ)
  • Organize and lead technical and coordination meetings between all stakeholders.
  • Keep supervisors and other project staff informed of any relevant anticipated changes/developments.


Monitoring, Evaluation and Reporting

  • In collaboration with the Monitoring and Evaluation Coordinator, ensure ongoing monitoring and timely reporting of the project against project goals and planned results.
  • In conjunction with the relevant persons, prepare Terms of Reference (TOR) for baseline and evaluation of the project and organise evaluations and learning reviews with consultants hired for the purpose.
  • Compile, analyse, and disseminate, on a regular basis, reports to Country Management Team on the Be Smart project.
  • Prepare and submit quality and timely periodic donor required reports to BDM.
  • Work closely with the finance and grant departments to review and assess monthly accruals and disbursements to ensure compliance with donor guidelines.
  • Monitor and update the project risk register regularly and manage them.


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Others:

  • Manage the performance of direct reports.
  • Perform any other duties that may be assigned from time to time.


Indicators of success:

  • An effective working relationship exists with the agency partners and other stakeholders.
  • Timely delivery of quality project activities.
  • Quality and timely periodic reporting (financial and narrative).
  • Quality documentation of best practices on the Be Smart learning themes.
  • Documentation of best practices of Be Smart activities.
  • An effective monitoring system to track performance of local partners.
  • Strong, motivated and performing project team

Dealing with Problems:

  • The complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
  • Experience with in depth analysis of current issues on SGBV and providing innovative solutions.
  • Demonstrated skills in dealing with the complexity of working with international and local NGO partners.
  • Demonstrated ability to deal with comprehensive and demanding requirements of the donor.
  • Effective decision-making regarding the most appropriate, effective and efficient approaches to ensure quality financial management, ensuring maximum alignment with donor requirements.
  • Works with minimum supervision
  • Analyse issues for decision-making to strengthen and support delivery of Be Smart programs that meets organizational requirements and refer to a higher manager for approval.
  • Ability to develop and implement strategies to minimize project risks.


Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact.

Internal:

  • Country Office (COs) and Project Areas: The position will collaborate with Programmes and Business Development and project staff including other Project Managers, technical specialists, M&E and finance staff at CO. (high level).
  • There is medium contact with community members, children and other stakeholders to develop and implement project activities ( Medium)

External:

  • Plan International Ghana, National Office
  • Maintains high contact with Partner staff working on the Be Smart project activities in Oti and Eastern (high level)

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role's Objectives: Gained through education, training, & experience.


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Knowledge and Experience:

  • University degree in public health and at least 5 years experience in a health and protection-related field.
  • At least 5 years of experience working in an international organization similar to Plan International.
  • Strong understanding and proven application of management.
  • A proven passion for innovation and a commitment to protection-focused programming as well as familiarity with current trends on SGBV.
  • Fluency in English
  • A successful track record in supervising, designing, coordinating, managing and implementing donor-funded projects.
  • Proven commitment to mainstream gender and equality issues.
  • Excellent communication skills, both written and verbal and the ability to use different communication media effectively, including email, telephone, Teams, Zoom, and written correspondence.
  • Experience in designing integrated participatory strategies, community mobilization and capacity development.
  • Excellent interpersonal skills, including the ability to listen, coach, mobilize others and develop effective relationships with internal and external colleagues, partners, volunteers and youth participation.
  • Ability to work well with diverse team from cross-cultural and social contexts.
  • Excellent problem-solving abilities, finding innovative solutions to difficult and complex challenges.
  • Ability to manage competing priorities, work with deadlines and attend to projects and work processes.
  • Energetic and collaborative spirit, with the ability to work independently and take initiative, and a willingness to develop new skills on the job.
  • Excellent organizational skills and strong attention to detail and willingness and ability to travel locally.
  • Experience conducting research and evaluation of programs.
  • Strong knowledge of the Rights of the Child and Safeguarding issues.


Skills:

  • Strong knowledge in girls rights and protection-related issues
  • Strong negotiating, facilitating and influencing skills.
  • Excellent coordination and representation skills
  • Strong analytical and presentation skills.
  • Good communication skills.
  • Excellent report-writing skills
  • Strong team-building and motivational skills.
  • Proficient in Microsoft applications and use of relevant software and other applications, e.g. word processing, spreadsheet, database, and internet.

Behaviours:

  • Promotes learning to influence high performance by Be Smart staff and collaborators.
  • A process-oriented working style, with the ability to be flexible and adaptable.
  • Ability to work independently
  • A team player who demonstrates feminist leadership qualities.
  • Strong analytical and problem-solving skills.
  • Creates a strong sense of purpose within the portfolio and with stakeholders.
  • Holds self and others to account to deliver on agreed goals and standards of behaviour.
  • Sound judgment and decision-making in complex situations.
  • Commitment to working transparently and with integrity.
  • Ability to build solid networks
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