Export Officer - HPW Fresh & Dry

HPW Fresh and Dry Ltd is a fruit processing company. HPW is synonymous with fresh from harvest fruit, crisp and crunchy vegetables from Africa and Asia. We develop stand-alone products for our customers that meet the most exacting quality standards and offer maximum availability - for wholesalers and retailers, as well as for the food industry.

Job Description

• Department: Operatîons
• Reports to: Production Planning Manager
• Location: Onsite at HPW Fresh and Dry Ghana, Adeiso, E/R, Ghana

Job Purpose

Ensure prompt reconciliations, timely processing of payment & help with the company’s accounting and Financial controlling system

Key Responsibilities and Duties

• Check shipping plan and coordinate with production with reference to plan.
• Have an up-to-date inventory report on work in progress and finished products in stock
• Create package labels, seek approval and print for production use.
• Monitor the use of labels and bar codes-retrieve all outstanding when order is fully fulfilled.
• Arrange transport and ULDs (Unit Load Devices- container, cargo truck, customs and shipping seals) that may be required for the conveyance of the company products from one place to the other.
• Prepare dispatch reports and documents such as waybills, shipping draft invoices, container and truck check sheets to facilitate the shipping process of a product.
• Keep records of all transaction in the appropriate modes.
• Prepare packing lists to cover all dispatched products.
• Input and monitor the progress of order fulfilment in the SAP system.
• Seek clarifications on all transactions and under no circumstance should you ASSUME and make decisions on your own. Disregarding this will lead to summary dismissal.
• Prompt colleagues and superiors in observations on activities that may affect the company’s reputation, sustainability and profitability

Equipment/Tools to be used: Computer

• Departamental relations : Relations with all departments
• External relations: Maintains contact with shipping lines, customs, PPRSD, forwarding agents, transport companies.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Supervision of onsite loading of container

Required Skills or Experience

• Minimum of HND or Advance Diploma in Logistics and transport with at least 1 year experience in similar role

Required knowledge, skills and abilities

• Excellent computer skills and Good knowledge in Microsoft office suite, especially MS Excel, Word and PowerPoint
• Ability to communicate effectively both orally and in writing
• Knowledge in record keeping
• Confidentiality & Integrity
• Good planning and organizational skills
• Ability to work in a Team
• Ability to meet tight deadlines
• Attention to detail