District Liaise Officer - Lively Minds

District Liaise Officer - Lively Minds

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Lively Minds, an award-winning charity, is hiring to support our ambitious and exciting Early Childhood Development programme in Ghana and Uganda.

Job Description

The District Liaise Officers are part of a busy District Implementation team, responsible for embedding and sustaining the programme. Each District Liaise Officer is responsible for providing training, technical support and capacity building to the Districts.

The District Liaise Officer has a high level of responsibility within each region. He/she manages the programmes’ relationship with a number of different District stakeholders and represents Lively Minds. The officer will work closely with Ghana Education Service (GES) and District stakeholders to help problem-solve any issues and risks, including quality and compliance issues such as absence and lateness.

The Officer will also produce reports as well as analyse financial reports submitted by the districts. The District Liaise Officer will work directly with the Lively Minds Coordinator, a GES staff member, to support them to quickly resolve issues and escalate to the District Director where necessary.

About you

To succeed in this role, you must be:

•  Proactive, energetic and highly motivated.
•  Analytical with a keen eye for detail.
•  Confident in training, coaching and motivating others to solve problems.
• Able to manage a diverse group of stakeholders, including senior government stakeholders such as District Directors.
•  Able to monitor and analyse budgets.
•  Technically proficient and able to learn to use new tools quickly.
•  Good strategic problem solver who can identify sustainable solutions.

Main duties and responsibilities

Responsible for the success of the “embed”  p hase

•  Support capacity building through training, coaching and mentoring others.
•  Monitor and report on “set-up” activity compliance by the GES District team, identifying issues and proactively problem-solving.
• Build District GES capacity and ownership during ongoing activities through training and field/online/mobile coaching/mentorship sessions.
• Supervisequalityof ongoing activities delivered by District GES, including “Top-up” workshops, target period meetings, monitoring, termly reporting, radio programmes etc. – proactively identifying challenges and coaching District GES to solve challenges.
• Supervise and report on district GES compliance, analyse data and financial reports/accountability, identify risks, problem-solving and escalate where appropriate.
• Share lessons learned with wider stakeholders and contribute to continuous improvement programmes for areas such as District support packages.

Quality assurance, reporting and compliance

•  Monitor training of mothers and support the Set-up team where required.
•  Monitor ongoing quality of Play Schemes, Parenting Workshops and Radio programmes, identifying risks and bright spots and proactively problem-solving.

•  Provide timely and accurate reports of Play Schemes, Parenting Workshops and Radio Programme quality.
•  Assess budget requests and analyse financial expenditures.

You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds work and in recognition of your experience and skills. It is therefore expected for staff to be flexible and willing to contribute to the work of the wider team

Experience and skills

Essential experience and skills

• Minimum qualification: Degree in early childhood or a relevant subject.
• 3-5 years of relevant work experience.
• Good financial acumen with monitoring and reporting on finances/budgets.
• Ability to coach and deliver training to government officials and others.
• Ability to work closely with a range of senior Regional and District stakeholders.
• Understanding of Monitoring and Evaluation practises with strong data analysis abilities.
• Analytical with strong problem-solving abilities and the ability to make decisions in a timely and robust manner.
• Excellent planning and organisational skills.
• Very good communication, negotiation and influencing skills with good basic report writing skills.
• Comfortable with frequent travel and overnight stays.
• Technically literate–Good understanding of MS word, Powerpoint and Excel. Able to adapt to and learn new tech systems easily.

Desirable experience and skills

•  Experience working with GES or education stakeholders.
•  Experience working for an NGO.
•  Fluency in one or more of the following languages will be an added advantage
  • Upper East/West Regions: Buli, Dagare, Gurune, Kassim, Kusal, Nabt, Sissali, Talen, Waale.
  • Northern/North East/Oti Regions: Akwampin Twi, Dagbani, Ewe, Guang, Likpakpalin, Mampruli, Moar.
  • Bono/Bono East/Savannah Regions: Asante Twi, Gonja, Tampulima, Twi.

You will be expected to perform against the Lively Minds Competencies.

Location: Tamale, Ghana and Bolga, Ghana

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