Administrative Specialist - GIZ Ghana

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GIZ Administrative/Secretarial Jobs In Accra

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Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) - is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs; and Peaceful and Inclusive Societies, which focuses on good governance.

Project Brief

  • Sustainable Employment through Agribusiness (AgriBiz) – Works together with the Ministry of Trade and Industry (MoTI) and the Ministry of Food and Agriculture (MoFA) to improve the conditions for creating productive employment in the agribusiness sector.
  • The Programme strengthens business organizations to better represent the interest of their members and offer professional services.
  • AgriBiz supports processing companies in their business development, introducing technology-based solutions.



Scope of role

  • Primarily responsible for the preparation and administration of financing and service contracts on the project level.
  • As part of the overall AgriBiz Finance & Administration (F&A) Team in Accra, the administrative specialist will be responsible for the procurement and processing of service and financing contracts on the project level.
  • Expected to support the F&A Team in Wa and other locations, from time to time as part of the overall AgriBiz program as well as the associated projects.


  • Handling project-level procurement for service contracts.
  • Preparation and administration of financing and service contracts within the project.
  • Ensures that contracts are in accordance with GIZ rules and regulations and supports the project managers to monitor the respective expenditures.
  • Controlling for deadlines of contracts and following up on contracts with technical advisors and partners.
  • Contact person for contractual partners regarding financial and administrative training with partners and beneficiaries to ensure a successful contract implementation.
  • Cross checks vehicle logs, fuel consumption check, documentation of vehicle condition, repairs, and technical details.
  • Follows up on reports by drivers on the condition of vehicles.
  • Assigns the driver to their respective schedules.
  • Performs other duties and tasks at the request of management.



Qualification Required & Experience

  • University degree in Business Administration or a similar field from a recognized institution.
  • A minimum of five (5) years post-qualification in the same or similar role.
  • Good communication, writing and time management skills.
  • Very good knowledge of ICT technology, in particular MS Office 365 applications.
  • Strong interpersonal skills with ability to work in a multicultural environment with the ability to quickly grasp complex issues.
  • Ability to multitask and work under pressure.
  • Motivated team player with an organized, independent, systematic, proactive, detail- and results-oriented work approach.
  • Strong command of English language (both written and oral) is required.
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
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