Finance and Administration Manager - Socodevi

SOCODEVI contributes to improving the living conditions of communities by supporting the creation and strengthening of sustainable and inclusive cooperative or mutual companies.

Job Description

• Finance and Administration Manager, TogetHER project
• Project management/Full time
• Minimum Qualification: Accounting designation
• Experience Level: Senior Level
• Experience Length: 5 years
• Location: Accra, Ghana

Project Description

SOCODEVI contributes to improving the living conditions of communities by supporting the creation and strengthening of sustainable and inclusive cooperative or mutual companies.

The TogetHER Project aims to empower women and young adults (18-30 years old) in rural cocoa-producing communities in the Ashanti and Western regions of Ghana. Training and support will encourage collective savings, entrepreneurship, and financial inclusion while contributing to the sustainable resilience of the cocoa sector and the equal distribution of economic benefits and opportunities.

This project aims to reduce gender gaps in the cocoa sector and encourage resource flows at the community level, so that cocoa cooperatives can become more inclusive, foster women and youth equal and effective participation, and truly sustain their empowerment. Through this project, SOCODEVI is leading the way in transforming existing cooperatives to be more inclusive and resilient in collaboration with all levels of government of Ghana.

Job Summary

Reporting to the Project Director and working closely with the Socodevi Accountant in Canada, the Finance & Administrative Manager is responsible for the application of SOCODEVI's and the donor's administrative and financial standards, policies and procedures including: 

• Supervise regular bookkeeping activities and ensure the project accounts are maintained in the designated accounting software 
• Control and approve accounts payable and receivable, ensuring that all transactions are properly coded
• Provide adequate and reliable supporting documentation, to ensure safety and security of the accounting documents
• Control payroll for local staff
• Process bank and petty cash payments upon authorization of Director.
• Ensure compliance with all legal and tax obligations of the institution, in accordance with the requirements and regulations of the government of Ghana
• Verify monthly conciliations
• Support the preparation of year-end audit materials and liaise with auditors for the annual audit
• Monitor and verify staff leave allotments and use    
• Make recommendations for optimizing expenditures of the Organization
• Ensure proper documentation of the inventory including transfers of equipment
• Assist project staff in documentation issues
• Perform regular stock count of the project inventory; investigate differences and make corrections to the accounting records as appropriate
• Prepare relevant and reliable accounting information and financial reports upon request of the Director
• Upon request of Director, represent the company in the third-party organizations (including public institutions), on matters relating to the financial and economic activity of the enterprise
• Contribute suggestions for improving the performance of the duties
• Other tasks assigned by the direct supervisor

Required Skills or Experience

• Post-secondary degree in accounting or business administration 
• Familiarity with project management, and systems for efficient reporting and information sharing across remote teams  
• At least 5 years of experience in similar positions in international cooperation organizations 
• Mastery of the full accounting cycle, with strong analysis and understanding of accounting operations
• Strong organizational, administrative, and time management skills 
• Excellent verbal and written communication skills, especially email communications 
• Advanced computer skills (Windows, MS Office, Sharepoint)
• Knowledge of Ghanaian legal and tax environment
• Proficient in English

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