Finance and Operations Officer, CHISU - JSI Research & Training Institute

JSI Research & Training Institute, Inc. (JSI), a leader in global health, is nonprofit public health management consulting and research organization dedicated to improving the health of individuals and communities throughout the world.

Job Description

Job Profile

JSI is currently seeking a Finance and Operations Officer for activities on the Country Health Information System and Data Use (CHISU) global cooperative agreement funded by the United States Agency for International Development (USAID).

CHISU is a five-year program focused on strengthening health information systems (HIS), enabling sharing of data between systems and its use, and supporting countries’ self-reliance by enhancing the capacity for local leadership and engagement in every aspect of health data.

As USAID’s flagship HIS and data project, CHISU’s work with USAID-supported host country health managers, health workers, and other stakeholders centres around four strategic objectives:

• Strengthened governance and enabling environment of host-country HIS.
• Increased availability and interoperability of quality health data and information systems.
• Increased demand and use of health data and information to address health priorities, gaps, and challenges.
• Strengthened organizational development of local partners for sustained health data use.

Job Summary

S/he will set up and maintain the CHISU financial accounts and operations systems; maintenance of an up-to-date Quickbook database; preparation of expenditure projections, reporting, and expense monitoring. S/he will be responsible for logistic management including workshops and meetings, travel arrangements, and bookings.

• Job Location: This is a full-time position that will be based in Accra, Ghana.
• Reporting Relationship: She/he will report to the Resident Advisor and the Director of Finance and Operations

Duties and Responsibilities

The Finance & Operations Officer will be responsible for the day-to-day management of the project’s financial records, payments, and receipts.  This management includes the following:

• Processing all accounts payable on a timely basis (E.g. Withholding taxes)
• Maintaining a system of tracking all accounts receivable including employee advances and analyzing them for action.
• Processing and disbursement of accounts receivable (E.g. balances from advances, Travel Advance, etc.)
• Entry of all project transactions into QuickBooks (E.g. Invoices, Advances, Expenses, etc.) if applicable.
• Perform end-of-month reconciliations
• Prepare any monthly report as would/may be directed.
• In charge of preparing Monthly cash flow needs of the project. This shall be submitted to the DFO and the Resident Advisor for review and approval respectively
• Work closely with the Director of Finance and Operations on all financial matters
• Submit and pay on a timely basis statutory deductions to the appropriate bodies at the end of every month if applicable
  • SSNIT Tier 1
  • Pension Fund Tier 2 and 3
  • PAYE to Ghana Revenue Authority (GRA)
  • Withholding Tax to GRA
• Ensure all Withholding Tax Certificates and VAT Relief Purchase Order (VRPO) due vendors are collected and distributed accordingly.
• Responsible for photocopying/scanning all finance documents including payment vouchers
• With the support of the team prepare workshop budgets for approval and provide all logistical support for all workshops and meetings
• Undertake any other responsibilities, tasks, or activities as required by DFO.

Required Skills or Experience

• Degree or HND in Accounting or have a diploma from a professional course in accounting or financial management. 
• Minimum of 2-3 years of experience as an accountant or financial/administrative officer, preferably with a US Government-funded project. 
• Experience working with Microsoft applications (Word, Excel) as well as an accounting software
• Excellent English writing and communication skills. 
• Ability to work within a team and with minimal supervision.
• Strong communication and interpersonal skills.
• Experience working with an international NGO preferred;
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.